Student Administration Assistant – CIMMYT

CIMMYT is looking for a:

Student Administration Assistant

Implement and support the current processes of the CIMMYT Academy. Support the implementation of new strategies to welcome students from diverse backgrounds and reinforce the branding of CIMMYT Academy in educational institutions globally. The candidate must have knowledge of datasets management and reporting. This role requires good interpersonal skills for working closely with others across the different departments in CIMMYT.

Summary of responsibilities

1. Support the Student Training Program of CIMMYT Academy and its related administrative procedures.
2. Administer the student contract process in liaison with the student, university, the research programs and relevant CIMMYT internal units for logistic and administrative arrangements.
3. Conduct onboarding including but not limited to housing, travel, immigration, health insurance, etc. Participate in informative talks related to CIMMYT Academy, CIMMYT services and facilities, logistics, etc.
4. Ensure effective induction of students and integration to the research program and organization. Take part in the planning and implementation of induction sessions.
5. Maintain the database and records of new and past students (documentation, communications, forms, attachments) complete up to date in the Academy systems (LMS, Dynamics, other databases).
6. Ensure effective offboarding for the students, by ensuring they fulfill the satisfaction survey and any other related formalities.
7. Take part and support in logistics and communication with students about institutional and CIMMYT Academy’s events and initiatives, and all social engagement initiatives, including charity events.
8. Maintain close relationships with the student community, ensuring their well-being, and providing support as needed.
9. Support the communication efforts of the Academy as required, internally within CIMMYT and externally with students and prepare presentations and reports as required.
10. Support initiatives with CIMMYT Academy’s networks (Alumni and capacity development) and maintain effective, professional and fluent communication channels with all CIMMYT area.

Requirements

• Bachelor’s degree in administration, Human Resources, International Relations, or similar field.
• 3-4 years relevant experience
• Advanced level of English.
• User Advanced level in the usage of MS Office Suite (Word, Excel, PowerPoint, Outlook, etc.). Experience with Dynamics 365 is desirable.
• Experience of international and intercultural work environments.

Personal attributes and competencies

• The candidate must exhibit the following competencies: Organization, Customer orientation, Communication, Problem Solving, Teamwork, Pro-Activity, and Multicultural Awareness.

Terms and conditions

• This is a Locally Recruited Staff (LRS) position and on competitive remuneration in local currency, commensurate with skills and experience.
• The appointment will be for two (2) years, including a six-month probationary period, with the possibility of extension contingent on performance, continued relevance of the position and available resources.
• The duty station will be in Nairobi, Kenya.