Senior Finance and Grants Officer / Aleppo

About the Position:

The Finance Officer will be responsible for financial management functions and grant management within the organization. This role combines tasks related to financial administration, budgeting, reporting, and grant management. The Finance Officer will ensure compliance with financial and grant requirements, manage funding sources, maintain financial records, and support the organization’s projects.

Financial Responsibilities:

• Manage petty cash and advances: Oversee petty cash and advances for the office, ensuring proper records for all cash expenses and availability of supporting documentation.
• Bank orders and reconciliation: Prepare and process bank orders, ensure all transactions are documented and archived correctly, and assist in reconciling bank and cash accounts.
• Expense management: Review travel expenses and staff mission costs within Syria. Ensure the accuracy of all payment records and the availability of supporting documents.
• Record payments: Use QuickBooks to record invoices and assist in preparing audit documents as needed.
• Invoice translation and review: Translate and review invoices for reporting, maintaining proper records and necessary supporting documents.
• Support the finance department: Provide support to the finance/accounting department as needed, ensuring smooth financial operations.

Grant Management Responsibilities:

• Budget preparation and grant proposals: Prepare and submit grant budgets to donors, ensuring compliance with donor guidelines and requirements.
• Grant monitoring and follow-up: Monitor and track funding awards, ensuring all parties adhere to grant terms and conditions. Maintain an updated grant matrix and reference tool for progress tracking.
• Grant reporting: Prepare and submit periodic grant reports to donors in line with donor requirements. Work with program teams to align grant budgets with project goals and timelines.
• Financial forecasting and monitoring: Monitor budgets regularly to ensure expenditures align with approved limits. Conduct financial forecasts to predict future expenses and funding needs, and prepare periodic financial reports (monthly, quarterly, or annually) for internal and senior management use.
• Donor relations: Build and maintain positive relationships with donors, providing regular updates and addressing any concerns.
• Risk management and compliance: Assist the grants and compliance team in identifying, documenting, and mitigating risks related to compliance under regulatory changes.

Qualifications and Experience:

• A bachelor’s degree in international development, finance, economics, or business administration.
• At least 3 years of experience in the finance field.
• Experience working with donor-funded projects.
• Experience in budgeting and grant writing.
• Experience using QuickBooks and MS Office (Word, Excel, PowerPoint, Outlook).
• Strong analytical skills in financial forecasting and budget monitoring.
• Proficiency in Arabic and English (written and spoken).

We are committed to providing vital resources and innovative opportunities for individuals and communities affected by crises to help them build a prosperous future.

SARD does not tolerate sexual exploitation and abuse of beneficiaries. The PSEA policy is everyone’s responsibility, and all staff are required to adhere to a code of conduct that upholds PSEA principles at all times (both during and outside of working hours).

All employees are expected to perform their duties in accordance with our established harassment prevention policy.