Human Resource Assistant: State Farm Correctional Center #00605

Title: Human Resource Assistant: State Farm Correctional Center #00605

State Role Title: Admin and Office Spec III

Hiring Range: $41,699.00 – $54,809.00

Pay Band: 3

Agency: Dept of Corr – Central Admin

Location: State Farm Correctional Center

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public – G

Job Duties

Responsible for the daily administrative and Human Resource (HR) duties at a Department of Corrections (DOC) institution. Provide assistance with recruitment and record maintenance for payroll processing as well as provide clerical support to all employees. The job involves a wide range of support activities inside HR unit, from coordinating meetings to maintaining employee records/database (manual and electronic) to posting job ads. Also, act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. Provides clerical and administrative assistance to the Human Resources Officer (HRO) to ensure accurate and efficient administration of human resource operations to include recruiting, payroll processing, benefits administration, personnel file maintenance, data entry into Page-up, Cardinal, BES and the database and assist, when necessary, with time/leave maintenance. Acts as an HR advocate and assists the Human Resource Officer in day-to-day duties to provide effective customer service in all areas of Human Resources.

Minimum Qualifications

High School Diploma or Equivalent. Proven experience as an HR Assistant, Staff Assistant, or relevant human resources/administrative position. Knowledge of federal, state policies and procedures related to Human Resources including Fair Labor Standards Act (FLSA), Family Medical Leave Act (FMLA), Virginia Sickness and Disability Program (VSDP), Americans with Disabilities Act (ADA), and Worker’s Compensation. Excellent verbal and written communication skills. Excellent interpersonal skills to interact with all levels of management with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent organizational and time management skills with attention to detail. Proficient with Microsoft Office Suite or related software. Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications. Effective HR administration and people management skills. Exposure to payroll practices. Good understanding of HR functions and best practices. Knowledge of general Human Resource policies and procedures.

Knowledge of general Human Resource policies and procedures. Demonstrated knowledge of federal, state, or Department of Corrections (DOC) policies and procedures related to Human Resources including Fair Labor Standards Act (FLSA), Family Medical Leave Act (FMLA), Virginia Sickness and Disability Program (VSDP), Americans with Disabilities Act (ADA), and Worker’s Compensation. Skilled in Microsoft Office applications and Outlook. Skilled in record and file management systems. Demonstrated ability to communicate effectively verbally and in writing to all levels of management, employees, and general public. Demonstrated ability to prioritize and perform multiple tasks simultaneously, work independently and meet deadlines with minimal supervision. Clerical experience involving the performance of various office services support. Demonstrated ability to apply and interpret personnel policies and guidelines, interact with all levels of management and employees orally and in writing. Demonstrated ability to work independently and prioritize work.

Additional Considerations

Hands-on prior experience with an HR system (such as HRIS or HRMS). Familiarity with HR applicant software and resume databases. Some experience as an HR Assistant will be preferred. Knowledge of Department of Corrections (DOC) policies and procedures related to Human Resources. Working knowledge of timekeeping practices. Courses in business, office practices and procedures, and automated business applications.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the Virginia Department of Corrections (VADOC), candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé. VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program – Virginia Department of Veterans Services

Contact Information

Name: Human Resources

Phone: 804-598-5503

Email: Emailed applications are not accepted.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

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