Finance Assistant

Are you an experienced fundraiser with a focus on trusts and foundations?

Are you keen to take the next step in your career?

Are you hands on and outgoing?

Are you excited about working in a highly competitive and ever changing landscape?

Are you a team player?

Does engaging with many internal and external stakeholders make you happy?

And, last but definitely not least, does it put a smile on your face when you imagine you’d be doing all of the above in an organization with a strong social purpose?

Keep reading!

Purpose of the role

The Financial Assistant is responsible for management compliance and reporting, cash monitoring and certain banking transactions relating to the activities of the TDH NL Office in Madagascar.

Position in the organisation

The Financial Assistant works under the direct supervision of the Administrative and Financial Manager and liaises with all program and operations departments of TdH-NL in Madagascar.

The Financial Assistant is responsible for the driver and the 3 guards.

Result areas and core activities

Main Responsibilities:

• Review all financial transactions and payments made by implementing partners – ensuring they are valid, accurate, reliable, complete and within budget, and fully compliant with TdH NL and Donor compliance requirements.
• Ensure proper coding and classification of partners’ financial expenditures in accordance with the approved and agreed budget.
• Receive, verify and compile monthly and quarterly financial reports from TdH and the Donor and send them to TdH Headquarters.
• Build capacity of implementing partners to maintain up-to-date knowledge of various TdH and Donor requirements on financial affairs and ensure compliance with tax regulations and other legal requirements.
• Lead the preparation of the partner audit schedule and support the audit process.
• Ensure the integrity of all financial vouchers, proper filing and archiving of implementing partners.
• Assist in the identification and management of risks and implement measures to minimize the risk of irregularities, according to TdH and Donor compliance and audit standards.
• Record and account for financial transactions in a timely manner.
• Prepare cash flow projections, monitor cash balances, and brief the finance team at regional and Head Office levels on cash requirements and submit cash requests in a timely manner.
• Review office petty cash expenses and vouchers for approval.
• Process payments and ensure appropriate approvals and signatures from authorities are met.
• Assist in the preparation of donor reports in a timely and accurate manner.
• Keep various supplies (office supplies, etc.) and in case of shortage, approach the responsible colleague with orders.
• Ensure the integrity of all vouchers, filing and archiving.
• Act proactively on developments affecting the financial area of interest and their own department.
• Identify obstacles in work processes and/or financial systems; improve and undertake appropriate actions, after approval by the Manager.
• Monitor budgets, identify potential obstacles and propose measures to be undertaken.
• Resolve problems of a deviant nature in accordance with established guidelines and procedures.
• Assist and monitor program staff to ensure that travel advances and expense reports are submitted and settled in accordance with TdH NL travel policy.
• Procurement process follows TdH NL and Donor guidelines, while ensuring Value for Money.

Other Responsibilities:

• Ensure strict compliance with TdH’s national and international policies, procedures and practices, including adherence to Do No Harm and Child Safety/Safeguarding. .

The responsibilities listed in the job description are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

Knowledge and experience

The ideal candidate should have:

• Bachelor’s degree in Finance, Accounting or related field.
• Three to five years experience, preferably in an NGO.
• Significant experience in grant reporting and financial management.
• Experience working with partners and offices, understanding different cultural and regulatory environments.
• Good understanding of internal and external audit process compliance and internal controls.
• Experience working with financial accounting software.
• Experience in preparing donor financial reports.
• Fluency in spoken and written French. Good knowledge of English is an added advantage.
• Knowledge of computerized accounting, e.g. QuickBooks, QuickBooks Online, etc.
• Knowledge and practical skills of MS Excel, Google Sheets and Word.
• Social skills required for communications with external relations and colleagues, obtaining data clarifications, reporting and problem solving.
• Good communication skills
• Able to travel frequently to project sites outside Fort-Dauphin

What we have to offer, apart from the above!

Terre des Hommes is a growing organisation on the move. This means a lot of room for your own initiative and ideas. As we manage and execute our own programmes and projects, the difference we make and therefore you make is tangible on a daily basis.

• A 1-year contract with the possibility of extension if budget is available
• The salary depending on experience and seniority the salary ranges between €400 and €450 gross per month based on a full time (40 hrs) contract
• The role is based in our Fort-Dauphin Office in the South of Madagascar
• 24 days of paid leave per year on a full time employment basis, if part time, days pro rata;
• A commuting allowance
• A medical insurance coverage for which 85% of the premium amount shall be borne by Terre des Hommes Netherlands and 15% of the premium amount shall be borne by the employee.
• A 13 th month salary in the amount of one (1) month salary in a year. Payment on a pro rata basis

About Terre des Hommes Netherlands

Terre des Hommes Netherlands (TdH NL) protects children by preventing and stopping child exploitation, and by empowering children to make their voices count.

Our strategic ambition is that by 2030, Terre des Hommes Netherlands is a catalyst for systemic change to stop child exploitation. We do this by empowering children and their communities, connecting them with those who have power to enact change, and utilising our knowledge and expertise to co-create sustainable, evidence-based solutions.

In line with our new strategy, we conduct our activities in 3 Thematic Programmes: Child Labour, Sexual Exploitation of Children and Humanitarian Action.

We are led by a two-headed Executive Team: the Executive Director and the CEO, and the total of 196 employees across the globe. The entire Terre des Hommes Netherlands staff is a diverse group of people, based around the globe that interacts at an informal yet professional level and we all have a great heart for the purpose of our organisation.

In all we do, we stand strongly by our core values: Responsible, Bold, Human-Centred and Playful.

Working at our organisation is fighting against exploitation of children. Worldwide. Without discriminating. With respect for local cultures. We’re in this to make a relevant difference in the world.

For more information on the work of Terre des Hommes Netherlands, please visit: https://www.terredeshommes.nl/en/ .

Getting excited to join us?

Our Commitment to Diversity, Integrity and Child Safeguarding

We are not looking for just one type of person – we want to recruit people who can add fresh perspectives, innovative ideas and challenge our thinking. We are especially interested in people whose lived experiences help us to see things we might otherwise miss, and enable us to do better work with and for children. Whether or not you meet 100% of the criteria, we want to hear from you, because we know that different voices, ideas, perspectives and knowledge, working together will enable us to better the lives of children around the world.

TdH NL is committed to ensuring diversity and gender equality within our organisation. We continue to learn about intersectional considerations and power distribution within our organisation and our work. We are dedicated to preventing and eradicating any type of misconduct including sexual harassment, exploitation and abuse, any other type of misuse of power, lack of integrity or financial misconduct.

Note: We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us, this includes a commitment to diversity and inclusion at all levels of our work. All offers of employment will therefore be subject to satisfactory references and appropriate screening checks, which include a valid criminal record check, terrorism finance checks, and/or integrity screenings/references relating to misconduct and disciplinary actions in prior employment.

TdH NL is particularly committed to keeping children and vulnerable individuals safe, and has zero tolerance on (child) abuse. Every TdH NL employee is bound by the TdH NL Code of Conduct that describes the expected behaviour by staff, in particular with regards to Safeguarding children and (young) adults in our programmes. Child safeguarding measures are part of our selection and recruitment process. By submitting your application you accept that TdH NL will conduct such pre-employment screening for successful candidates. TdH NL participates in the Inter-Agency Misconduct Disclosure Scheme.