Executive Assistant

Job title:

Executive Assistant

Company

Morgan McKinley

Job description

Morgan McKinley Business Support are currently recruiting for an experienced Executive Assistant to join a busy & fast paced environment. The ideal candidate will have 5 years or more experience working as a personal assistant supporting at executive level.Please note this role is fully onsite & does not offer a working frome home model.Contract type: PermanentHours: Monday – Friday 09:00 – 17:30 PMSalary: DOE

• Administrative Support for Senior Staff members including – travel, accommodation arrangements,preparing and submitting expenses, tracking any major calendar events, sending out correspondence.
• Managing emails and calls and being the first point of contact for visitors
• Organisation and coordination for site visits including taxis, hotels booking internal and external meetings and entertainment
• Responsible for tracking employees annual leave entitlements and bookings, ensuring all necessary forms and documents are accounted for, updating and maintaining details in the employee time management self service system, running weekly, monthly and quarterly reports from the system.
• Responsible for any facility request for the office including stationary ordering, liaising with external contracts in relation to building issues and requests, liaising with external contracts in relation to office and cleaning upkeep.
• Assist with onboarding of staff on an ad hoc basis – booking interviews, medical and training as requested and setting up new starters on internal systems
• Responsible for new hire orientation – maintaining and updating orientation pack, coordinating training for new hire and creating orientation schedule.
• Maintain and update HR policies – update or create policies when Irish legislation changes/is created or when required internally.
• Responsible for well being program and team building – creating and organizing a well being program for employees, liaise with vendors, coordinate onsite and offsite activities.
• Maintain and update office management information tool.
• Ad hoc administration when required

Required Experience:

• 4-5 years in a similar executive assistant role.
• Proven experience in travel management.
• Strong organizational skills and flexibility.
• Proficiency in designing executive PowerPoint presentations is essential.
• Ability to prioritize and manage a high volume of work while maintaining confidentiality.

If you meet the above criteria and want to hear further details on the position please apply within with your most up to date CV.Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.BY APPLYING FOR THIS ROLE YOU ARE AGREEING TO OUR WHICH TOGETHER WITH OUR GOVERN YOUR USE OF MORGAN MCKINLEY SERVICES.

Expected salary

Location

Cork

Job date

Wed, 11 Sep 2024 01:43:43 GMT

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