Legal Secretary Financial Markets

Job title:

Legal Secretary Financial Markets

Company

Reed

Job description

Salary: 40,000-50,000 EUR (Euro) Per annum, inc Benefits, Salary NegotiableLocation: DublinJob Type:Sector:Posted: about 1 hour agoJob Ref: X3-1109668Job DescriptionLegal Secretary Financial MarketsDublin 2International FirmHybrid WorkingProfileMain purpose of the role: To provide fee-earners with proactive and high-quality secretarial support that appropriately meets their requirements, enabling them to focus on providing legal services to clients and reducing the need for them to undertake administrative tasks.Key relationships:

• Daily contact with Partners and Associates for work allocation.

• Daily contact with other secretaries and team administrators within and across practice group(s) to provide/request assistance.

• Regular contact with your Secretarial Co-ordinator or Secretarial Manager for wider work distribution.

• Occasional contact with Secretarial Manager for escalations or issues.

• Building and maintaining relationships with colleagues and key stakeholders.

Main Duties & Responsibilities:

• Diary and contact management

• Proactively manage and maintain fee-earners’ diaries, scheduling appointments and co-ordinating internal and external client meetings and ensure all work activities are scheduled effectively, including the identification and resolution of potential challenges and clashes.

• Having a good knowledge of fee earners clients, liaising with their PAs.

• Monitor individual responses for meetings and update fee-earner(s) as required. Ensure fee-earners have relevant materials and information in advance of each meeting.

• Arrange the booking of conference rooms, video conference facilities, taxis refreshments, restaurants, and liaising with meeting attendees, both internal and external.

• Monitoring and responding to post and/or emails, prioritising correspondence to enable fee-earners to focus on urgent matters and using initiative to route emails to the appropriate individuals for swift response and action; wherever possible, responding to and filing emails on behalf of fee-earners to reduce volume

Person Specification: Education / Qualifications / Experience:

• Experience working as a secretary within a professional services environment Knowledge and Technical Skills:

• Good working knowledge of all Microsoft applications

• Experience of working with house-styles and branding

• Good working knowledge of document and client relationship management systems, OCR/PDF software and financial recording applications

General Skills:

• Client service orientated approach

• A proven working understanding of teamwork

• Problem solving skills and solutions focused

• Advanced communication skills at all levels Self-management, ability to take ownership and excellent organisational skills, with the ability to prioritise work calmly and effectively in a pressurised environment

• Accountability and professionalism

Some key information

• We offer a competitive package including bonuses dependant on role/level, private medical insurance and pension contribution.

• We have adopted a hybrid working approach with a requirement for a minimum of three days in the office with flexibility dependant on role/team/client demands.

Expected salary

€40000 – 50000 per year

Location

Dublin

Job date

Wed, 06 Nov 2024 02:16:32 GMT

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