National Consultant: Consultant at PSU under ILO Employment Intensive Investment Program (EIIP) in Jordan

TERMS OF REFERENCE

National Consultant: Consultant at PSU under ILO Employment Intensive Investment Program (EIIP) in Jordan

Project : JOR/22/03/DEU

Locations : Amman, Jordan

Duration : 80 working days during the period 15 Feb 2025 – 15 June 2025

Start date : 15th February 2025

1. INTRODUCTION

The BMZ (through KfW)-funded Employment Intensive Investment Program (EIIP) in Jordan started in 2016 with the objective of providing employment to Syrian refugees and host Jordanian communities. Since then, the project has expanded its focus from employment creation to the construction and maintenance of public infrastructure and the skills development of beneficiaries to improve their employability in the Jordanian labour market, while continuing the local economic benefits of large-scale employment following the principles of decent work.

The Employment Intensive Investment Program in Jordan Phase VI started in December 2022 and will end by November 2023 with key objective of the EIIP is to create short-term job opportunities and mid- long-term employability that enable both refugees and vulnerable host communities to earn their own incomes, thus easing peoples’ financial stress.

In addition to that it will help to build Social Cohesion, Peace and Stability through green jobs and sustainable projects.

The EIIP Programme has 4 major components namely 1. Capacity Building of stakeholders: 220 officials through policy guide, technical and managerial skill development of Government and partners. 2 – Agroforestry: 87,000 plantations in 175 Ha using modern water saving technology including nursery development. 3. Community Infrastructure development in 15 Municipalities through EIIP Projects. 4- Skills Development: Market led Skills and entrepreneurship Development for around 1,165 Youth including Women and Persons with Disability for better employment and decent jobs. The project aims to create 220,000-person day paid job for 2,500 workers (50% Jordanian, 50 % Syrian, 30% Women and 5% People with Disabilities)

There are many development partners working in cash for work programme with similar objective funded by different donors and Banks. The need of coordination through harmonised approach including policies, work permits through Ministry of Labour, linking to social security and wage with decent work is big concern for government and development partners. ILO with GIZ and KFW established a Programme Support Unit (PSU) at MoL to facilitate all partners in this area for effective and efficient delivery of the programmes.

The overall objective of the Programme Support Unit (PSU) is to ensure efficiency and effectiveness of Cash for Work (CfW) and Employment Intensive Investment Projects (EIIP) implementation through improved coordination among all stakeholders and partners. In order to manage and coordinate the implementation of CfW and EIIP projects in Jordan, and to ensure a clear communication channel between the Ministry of Labour (MoL) and the diversity of stakeholders and implementing partners, the MoL, the International Labour Organization (ILO), the German Agency for International Cooperation (GIZ) and the KfW Development Bank agreed to establish a joint Programme Support Unit (PSU), housed in the MoL.

The PSU coordinates closely with the CfW Core Group, existing of GIZ, KfW and ILO, on decisions to be made regarding the CfW processes and procedures. The Core Group meets monthly or every two weeks if needed. The PSU informs the MoL SG and conducts regular meetings with the relevant officers in the MoL to ensure smooth operations vis-à-vis CFW. The PSU organizes thematic workshops to address pertinent issues related to CFW/EIIP implementation and represents the topics at the Livelihood Working Group (LWG) as well as in the bi-monthly CFW Coordination meetings. It is mandated to coordinate partner programmes at the operational level to avoid overlaps in implementation, harmonize approaches, provide advisory services upon request to the MoL, monitor and report on progress, facilitate the issuance of CFW work permits and to produce coordinated documentation (SOPs, guidelines, fact sheets etc.).

In this context ILO is seeking to hire Consultant to support database, Work permits and administration, reporting in PSU as an ILO contribution as per EIIP Project agreement with KFW.

1. OBJECTIVE OF THE ASSIGNMENT, TASKS AND DELIVERABLES

The main objective of the assignment is to support in day-to-day database, work permits application, administrative services, meetings, workshops, and data including processing Work permits application to MoL and reporting.

Under close supervision and overall guidance of the ILO EIIP CTA and close coordination with of Environmental and Social safeguard Officer of EIIP ILO Programme Jordan, the PSU consultant will be based mainly at PSU office in MoL in Amman and will deliver the required deliverables with following number of activities:

1. Prepare and submit Work permits request to MoL in coordination with UNOPS, GIZ, MoL, GFJTU labour office, ILO and other KFW funded projects.
2. Checking the facts of work permits application with necessary correction required in consultation with ILO data base team, UNOPS.
3. Book to process, appointments, and submission of CFW work permit applicants to MoL mainly KfW funded projects.
4. Support in preparation of the PSU meetings, thematic workshops, conferences, missions, and seminars required for PSU
5. Translates written materials, reports, and other documents in relation to the project in Arabic and English language.
6. Writes minutes of meetings and reports in Arabic or English
7. Provide administrative service including filing; photocopies and scans documents as needed for PSU for months
8. Updates CFW work permit monitoring list as per prescribed formats According to the provided format.
9. Assist in collection of 150 project information required for GIS mapping in coordination with GIS consultant.

Deliverables

SN

Deliverables

No of days required

Remarks

1

Collect the documents for work permits applications in coordination with the ILO projects implementing partners.

15

2

Revise and organize work permit applications for ILO, UNOPS and KFW funded projects and ensure their accuracy before submitting it to labour office at the GFJTU.

12

3

Book appointments with MoL to submit work permit applications for ILO and KFW funded projects in Coordination with the labour office at the GFJTU

6

4

Provide weekly monthly reports about the work permit applications including:

a. Number of revised and submitted applications.

b. Number of issued works permits (Implementing partner information, worker information, work permit start date, work permit end date and work permit issuance date)

c. Issues and solutions for Work Permits

d. Work plan.

15

5

Follow up on the submitted applications as point of contact between the projects implementing partners and the MoL labour office at the GFJTU to

6

Regular follow up per month with MoL & GFJTU

6

Supporting day to day operation of PSU with GIZ

17

Continuous process

7

Support in preparation of the PSU meetings, thematic workshops, conferences, workshops, meeting, missions, and seminars required for PSU

5

8.

Support the GIS consultant in collecting information of 150 projects from different partners for Mapping.

4

Collecting projects information in coordination with ILO, GIZ and UNOPS and other to assist GIS Experts

Total

80

1. Payment Schedule:

Payments will be made on monthly basis according to the specified required working days per month and upon providing the indicated deliverable to the satisfaction of ILO as indicated below:

Deliverable–>

Month

Total days

payment amount (JOD)

1st payment

Feb-25

10

2nd payment

Mar-25

20

3rd payment

Apr-25

20

4th payment

May-25

20

5th payment

Jun-25

10

80

1. REPORTING ARRANGEMENT

The Consultant will work and report under close supervision and guidance of the ILO EIIP CTA and close coordination with Environmental and Social safeguard Officer of EIIP ILO Programme Jordan. PSU consultant will be based mainly at PSU office in MoL in Amman engage in several activities with ILO team, GIZ, UNOPS and other UN agencies.

1. REQUIRED QUALIFICATIONS
2. The candidate should have a bachelor’s degree in business administration Computer Information Science, Business Information System, or any other related field.
3. At least 2 years of professional experience in the field of administrative support and office management
4. Work experience in related field of project, labour law, data base management, admin services considered as an asset.

4.1 Languages

Native speaker of Arabic, proficiency in English.

4.2 Competencies

Among nine ILO core competencies, following competencies are particularly important for this position: Orientation to learning & knowledge sharing, Communication Takes responsibility for performance, Quality orientation & Collaboration.)

• Ability to work independently with a clear focus on reaching defined outputs in a timely manner as agreed in contract documents and work plans.
• Ability to establish priorities and to efficiently plan, organise, coordinate, and monitor works activities.
• Ability to work in a team and maintain effective working relations in a multicultural, multi-ethnic environment with sensitivity and respect for diversity.
• Good understanding of gender and minority issues, gender mainstreaming and equal opportunity principles and approaches.
• Effective communication skills, both written and verbal.
• Computer literacy.

1. DURATION OF SERVICES

The duration of the consultancy will be 80 effective working days starting from 15 Feb 2025 to 15 Jun 2025

1. Submission requirements:

Interested consultants should submit:

1. CV
2. Financial Proposal: Breakdown of costs and payment schedule, and number of needed working days.
3. Cover Letter
4. References: At least two references from past clients.
5. Evaluation Criteria:

The ILO will evaluate proposals based on the following criteria:

• Relevant experience (40%)
• Required Qualifications (30%)
• Financial competitiveness (30%)

How to apply

Interested candidate should submit their CV, Financial Proposal and cover letter in English to [email protected] with reference to the position title in the subject latest by 03 February 2025