Little Harvard
Job title:
Account Management Executive
Company
Little Harvard
Job description
Little Harvard has been caring for and educating children since 1995. At Little Harvard our employees are valued and play a vital part in ensuring that we offer outstanding childcare in a safe and stimulating learning environment. The finance team role is to support all aspects of the parent’s finance experience.Due to rapid and extensive growth, we are now looking for an Account Management Executive, to be part of our Financial Team.MAIN RESPONSIBILITIES
- Support creche managers in the administration of all funding programmes.
- Maximise funding due to Little Harvard and minimise funding losses.
- To ensure funding credits allocated to children on HIVE match our records on Famly.
- To reconcile all funding programmes on a quarterly basis.
- To advise staff on relevant deadlines in a timely fashion.
- Dealing with queries from parents and managers.
- Manage ECCE & CCSP contracts and associated paperwork.
- Manage Leavers and Starters reports.
- Check Hive notifications for NCS awards that have been ended.
- Check notifications on HIVE for non-compliance, under/over attendance & adjust as required.
- Allocate ECCE/NCS/CCSP payments to creche on FAMLY.
- Update blank mandates on an ongoing basis.
- Process mandates and pull direct debits and deposits.
- Process cancellation on an ongoing basis.
- Process booking change template.
- Adjust room register as required on an ongoing basis.
- Updating master list for monthly reconciliation
- Process monthly invoice reconciliation.
- Create and send invoices.
- Update monthly payment schedule on the banking system.
- Process autopayments on the software.
- Process monthly payment reconciliation.
- Process bounced direct debits and repull direct debits.
- Monitor and update debt collection balance.
- Monitor unbilled invoices for new mandates.
- Process and review weekly refunds.
- Take payments by card on an ongoing basis.
- Process monthly banking system invoice reconciliation.
- Set up new creches on childcare software.
- Dealing with all software updates and queries
This list is not exhaustive and other tasks and responsibilities may be asked of you to respond to business needs.MINIMUM QUALIFICATION REQUIRED
- Experience in accounts administration.
BENEFITS
- Extremely competitive salary.
- Company Employee Assistance Program
- Discounted private health insurance.
- Bonus loyalty days.
- Career advancement opportunities.
- On-site training and continuous professional development.
- Rental, Staff only, accommodation (only in certain areas).
- Introduction bonus for any employee who introduces another employee.
- Employee incentive schemes.
SKILLS REQUIRED
- Strong verbal communication, organizational and time management skills.
- Strong Relationship building.
- Proactive and responsive.
- Previous experience in an accounting / administration role.
- Experience with Accounting/Early Years Software.
DESIDERABLE SKILLS
- Experience meeting deadlines and ability to communicate effectively.
- An understanding of working in a fast-paced environment in a service industry.
HOURS OF WORK
- Monday to Friday from 9am – 5pm.
LOCATION
- Kilmacanogue, Co. Wicklow.
SALARY
- DOQ&E
Expected salary
Location
Bray, Co Wicklow
Job date
Fri, 28 Jun 2024 22:00:06 GMT
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