Accounts Payable Telecom & Travel Analyst

Description

Accounts Payable Telecom & Travel Analyst

(Fiscal Analyst 2)

WaTech: A great place to work!

As a Washington Technology Solutions (WaTech) employee, you will have a unique opportunity to help advance the latest IT technologies and practices used by state government to meet the needs of Washingtonians. Through teamwork, partnership, and collaboration WaTech works to transform public service through a connected government.

About the position

The WaTech Finance group provides financial management services to all managers and staff within the agency. These services include rate setting, business analysis, accounting, budgeting, fiscal data, and information development. The staff in the Finance group also works collaboratively with each other in the areas of budgeting, billing, accounts payable, accounts receivable, payroll, and general ledger accounting. 

As an Accounts Payable Telecom & Travel Analyst, you will be relied on to conduct a variety of financial reviews to include analyzing and interpreting financial data following Generally Accepted Accounting Principles (GAAP) and State Agency Accounting Manual (SAAM) for vendor and travel payments. This position reports to the Accounting Manager.

Duties

Some of what to expect with this role:

• Perform analysis to ensure accuracy by managing vendor billing contracts and performing collections including making recommendations to management concerning payables.
• Review, analyze and interpret Accounts Payable transactions, records, and reports.
• Analyze vendor and employee payments such as travel and A-19 vouchers including monthly accrual transactions follow applicable federal, other state agencies, WaTech, and unit requirements, policies, and procedures.
• Maintain and monitor vendor contracts to ensure the invoices and payments are comply with the contracts.
• Review and audit accounting on contracts to ensure fiscal compliance when processing payments.
• Review vendor invoices to ensure appropriate documentation such as approved purchasing documentation, receiving reports in the Procurement Request System (PRS), or other payment authorizing documents.
• Analyzing the accuracy and completeness of payments and accrual documents such as dollar amount, agency financial account coding, vendor, and fiscal period.
• Review and analyze vendor invoices to ensure appropriate taxes are assessed.
• Review payments to avoid loss of early payment discounts, and/or disruption or suspension of services.
• Review reimbursement requests in TEMS system to ensure appropriate documentation such as approvals, travel receipts, and other supporting documentation to ensure compliance with state guidelines rules and regulations and WaTech Policy.
• Assists vendors and internal programs in resolving discrepancies between invoiced amounts and receipted goods

Qualifications

Here’s what we’re looking for:

• Six years of accounting experience such as accounts payable and accounts receivable. This must include:
• One year experience with MS Office products including excel spreadsheets, and formulas such as pivot tables, charts, vlookup, if/sumif.
• A bachelor’s degree in accounting or business administration may substituted on a year for year basis for up to four years of the required experience.**

Preference may be granted to applicants with the following:

• Two years accounts payable experience in a state governmental environment.
• One year of experience applying Generally Accepted Accounting Principles (GAAP), handling general ledger accounting, accounts payable, or accounts receivable or revenue management.
• One year experience comparing and analyzing financial data, identifying issues, challenges, and trends.
• One year of experience with accounting financial and reporting systems.
• One year of experience with a procurement or similar systems.

Supplemental Information

Telework:

This position is approved for teleworking. However, it has a twice a week onsite (Olympia, WA) requirement.

We value diversity and different perspectives:

WaTech is committed to providing equal access and opportunities to all qualified applicants and employees. We seek to attract and retain a diverse staff and welcome your experiences, perspectives, and unique identity. 

What WaTech Offers:

As an employee of WaTech, you’ll have access to an outstanding employee benefits package that includes medical and dental plan options for you and your family, paid leave and holidays, retirement plan options and more. 

While WaTech is headquartered in Olympia, Washington, which is near some of the country’s most scenic national parks, we are able to offer many of our positions telework and flexible schedule options to help support a healthy work life balance. 

To learn more about WaTech, and what our employees enjoy about working here, please visit our website. 

How to apply:

Applications for this recruitment will be accepted electronically. Please select the large “apply button” at the top of this announcement. You may need to create a profile and account in Washington state’s automated application system. We invite you to include your name and pronouns in your material to ensure we address you correctly throughout the application process.

To be considered for this position you will need to:

• Submit your online application.
• Answer all required Supplemental Questions.
• Attach a Letter of Interest that addresses how your experience qualifies you for this role.
• Attach a Resume that clearly documents the work history, training, and education that makes you a viable and competitive candidate for this position.
• Include Three professional references and their contact information.

Applicants wishing to claim Veterans Preference should attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. (Please redact any personally identifiable data such as social security number prior to submittal.)

Note: Applications without the requested attachments identified above or containing supplemental question responses with comments such as “see resume” may lead to your application being disqualified from consideration. 

Conditions of employment: 

This position requires a background check. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position and is a continued condition of employment. 

Recruitment process:

First round of application assessments will be conducted seven days after the initial job posting date. The hiring authority reserves the right to offer the position at any time after the initial seven-day job posting date during the recruitment process. It is to the applicant’s advantage to apply as early as possible. This recruitment may be used to fill multiple positions. 

Contact us: For inquiries about this position, please contact Rebekah Wilkes at (360) 407-8646 or email to Rebekah.Wilkes@WaTech.wa.gov

Persons requiring accommodation in the application process or for an alternative format may contact Human Resources at (360) 407-8242 or Human.Resources@watech.wa.gov. Persons of disability or those who are deaf or hard of hearing can call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388. WaTech complies with the employment eligibility verification requirements of the federal Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That’s why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation

State Employees are members of the Washington Public Employees’ Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems’ web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave

Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165. 

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Parental Leave

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 12-31-2022

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