Assistant Project Accountant

University of Glasgow

Job Purpose

Reporting to the Head of Project Accounting and working closely with the Project Accounting Team, Estates Programme office and Project Managers provide high level financial management support, to ensure effective financial management and governance of assigned Projects.

Main Duties and Responsibilities

1. Under the direction of senior colleagues, take responsibility for a section of the University Capital Plan, provide financial advice, guidance, and challenge to Project Managers, conduct regular project forecast activity, and produce robust project financial reports and analyses together with recommendations on key areas of focus to support decision making.

2. A key member of the finance team you will lead by example and motivate, ensuring behaviours and attitudes reflect University values. In doing so promote a continuous improvement approach, ensuring appropriate professional standards and demonstrate a culture of ownership and accountability to ensure the delivery of excellent services.

3. Be responsible for the preparation of the monthly Assets Under Construction Balance Sheet Reconciliation providing appropriate commentary, resolve queries in a timely manner, investigate variances and take corrective action as required.

4. Manage the quarterly project capitalisations, liaising with university colleagues from financial accounting, project accountants, project managers and external advisors to ensure relevant backup is obtained, follow correct financial accounting policy and procedures, and resolve queries in a timely manner.

5. Provide support to the project accounting team in relation to month end reporting, including preparation of various month end schedules, provide input to the monthly management accounts, commentaries, and monthly financial performance indicators, ensuring a “no surprises” culture.

6. Provide support to the Head of Project Accounting & the Project Accounting Team to develop and implement process improvements being delivered through the EPSIP Project including governance structure and associated processes and procedures, ensuring alignment with the University’s corporate financial processes and that the evolving needs of a continuously growing and developing campus estate are met.

7. Manage and deal with enquiries from Internal and external customers, providing professional advice and guidance, resolving queries and liaising where required, with Estates or other University colleagues.

8. Promote financial awareness and a culture of financial accountability across the Estates department to ensure financial sustainability is central to all business activities.

9. Provide support to the Project Accounting Team in relation to internal and external audit and procurement matters, ensuring compliance with all legislative, best practice and University corporate financial requirements and procedures

10. Contribute to the work and activities of the University-wide finance community and contribute to the development of University wide finance solutions, working with relevant colleagues.

11. Work closely with the central university finance function to ensure all policies and procedures are complied with and transactional support is delivered in an effective and efficient manner utilising the appropriate corporate system and process and all staff comply with the inherent financial controls.

Knowledge, Qualifications, Skills and Experience



A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills through personal development and progression in a similar related role

A2 Educated to degree level or equivalent

A3 Part qualified ACCA, CIMA, ACA or equivalent with relevant experience in a project-based industry.

A4 Strong evidence of continuing professional development relevant to the role

A5 Good knowledge of business processes, management information systems and experience of business partnering

A6 Excellent working knowledge of Microsoft Excel, Word and PowerPoint


B1 Knowledge of financial governance and regulation in the HE sector

B2 Post-graduate qualification in a relevant discipline



C1 Excellent verbal and written communication skills with the ability to prepare and present financial management reports and commentary

C2 Excellent interpersonal skills, able to quickly build effective working relationship at all levels, and with the confidence and capability to challenge assumptions and practices

C3 Demonstrable customer service skills with the ability to evidence a strategic solution focused approach that is adaptable to the needs of the customer and the continued success of the department

C4 Self-motivated with the ability to effectively plan, prioritise and organise workload in response to business needs, working effectively under pressure to ensure that competing deadlines are met

C5 Logical and analytical thinker with astute decision-making, problem solving and conflict resolution skills

C6 Excellent IT skills with the ability to develop and enhance computerised management systems, analyse, and manipulate data and present meaningful management information using a range of industry standard and accounting software including Microsoft Excel, Word, and PowerPoint

C7 An ability to demystify complex financial concepts for non-financial colleagues



E1 Experience in a similar or related role(s) within a large and complex financial environment

E2 Experience of working with non-financial managers producing quality financial reports and analysis to support decision making

E3 Experience of contributing to and implementing financial process improvements and change.

E4 Demonstrable experience of presenting and explaining financial data to both financial and non­financial colleagues such that it is fully understood


F1 Experience of working within the finance team of a large property/FM organisation/ division

Terms and Conditions

Salary will be Grade 6, £31,502 – £35,308 per annum.

This post is full time (35 hours per week) and open ended.

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension – pensions handbook, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community

We endorse the principles of Athena Swan and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website for more information.

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