Description of the organization
One Acre Fund – TUBURA is an agricultural NGO working in different countries in East Africa to support farmers with small land areas. We offer each of our members a package of services such as local delivery of agricultural inputs on credit and training with the aim of increasing harvests and incomes. Established in Burundi in 2012, we are a fast growing organization, which now has over 1000 employees at the country level.
With season 24B, we serve more than 291,000 farming households spread across 38 communes and 615 hills in the 8 provinces of our area of action, namely Gitega, Mwaro, Muramvya, Ngozi, Kayanza, Muyinga, Ruyigi and Karusi. With season 25A which begins in September 2024, we plan to serve more than 350,000 farmers in 800 hills including 100 hill cooperatives. And by 2030, we plan to serve 1,000,000 farmers in more than 1,900 hills. For more information visit our website: http://www.oneacrefund.org
Job Description
The Regional Accounting Manager plays a leading role within the Business Operations team. As the head of the accountants in his region, he ensures the smooth running of all business operations activities in his region.
The Regional Accounting Manager instills Tubura values in his assistants and other members of the Business Operations team and ensures that our clients receive top-quality service with Tubura.
Responsibilities
- Organization of the work of the data collection team
- Monitor and analyze customer refund entries (cash or electronic payment “Mobile Money”) and corresponding corrections in the Roster/CLIF software for their specific region.
- Control the entry of data relating to orders and distribution contracts for their region.
- Answer questions from team members when they have a problem with their work or other concerns, whether they are in the office or in the field.
- Ensure that the system data (Roster/CLIF) (RvR, Season Client, Site Revenue) for his/her region is clean and analyzed regularly to allow correct use by other departments.
- Encourage the team to be responsible in their work without supervision from the manager.
- Manage the preparation and training of new business operations employees (regional chief accounting assistants, accountants, new accountants and temporary staff).
- Carry out necessary orders for the department (machines, invoice books, etc.).
- Participate in the process of recruiting new employees for the department, from start to finish.
- Track staff expenses (transportation, per diems, accommodation, meals and others).
- Monitor staff performance
- Conduct field visits when necessary or once a quarter.
- Assign goals and objectives to the team.
- Monitor, assess and evaluate the team’s performance regularly, at the end of each semester and each year.
- Serve as an intermediary between the regional team and the main specialist.
- Find improvements in team management, such as committees and the new collection process at district level meetings.
- Track and ensure your team takes their annual leave in accordance with the organization’s internal regulations (Updated in Successfactors).
- Tracking the return of products with a repair or replacement guarantee (telephones, solar products, etc.).
- Ensure that packages on the operating site (Roster/CLIF) are compliant with physical order contracts to facilitate entry.
- Update the team’s work tools
- Oversee the payment request process for staff and vendors.
- Develop performance trackers (reimbursements, vouchers, enrollment and distribution contracts) for the regional team and follow up to ensure trackers are respected and updated.
- Team Responsibility
- Ensure that all repayment deadlines are met.
- Delegate to the regional business manager assistants the complete management of each of the districts assigned to them, the management of accountants and data entry agents (including their evaluations), the preparation of materials and weekly planning.
- Liaise with the Case Investigation and Audit team and ensure regional teams amend entries as per audit sheets or customer complaint sheets if contracts are blocked.
- Monitor income corrections made by regional teams in Roster/CLIF based on physical bordeaux when income is blocked.
- Control abandonment refunds.
- Review and approve cancellation of credits for deceased customers.
- Follow up with finance managers on issues related to payment of sales operations staff in their assigned regions.
- Control the use of the NGO’s assets (machines and their accessories, etc.).
- Improve your team’s reporting skills, on Microsoft Suit, Google Suit and Roster/CLIF.
- Increased responsibilities for all team members.
- Coordination with other departments
- Inform and communicate with other departments on the status of the data in Roster/CLIF when we are sure that all necessary checks have been carried out.
- Prepare notes on time and participate in the various meetings organized either by Tubura in general (managers’ meeting, quarterly strategic meeting) or by the department head.
- Communicate with technology regarding machine, connection and other issues.
- Assist other departments, e.g. Corporate Ops, with purchasing small equipment, tracking inventory, monitoring office maintenance, repairing minor office equipment breakdowns.
- Create and send grievances to the global team and provide details on technical issues encountered.
- Respond to call center questions and complaints
- Leadership
- Contribute to the development of your team
- Motivate and encourage the team to achieve goals.
- To be a model for Tubura values and dedication to our producers.
- Be transparent and accurate with the lead specialist and team in communication and decision making.
Career growth and development
One Acre Fund invests in the development of management and leadership skills. Your manager and a global support team will dedicate a lot of time to your professional development. We provide ongoing, concrete feedback through mentoring and regular career reviews in the form of management advice. We also hold regular one-on-one meetings, where we listen and discuss career goals, and work collaboratively to create truly exciting roles. Due to our rapid growth, we constantly have new senior roles opening up and plenty of opportunities in different functions.
Requirements
We are looking for an exceptional professional with 2 years of professional experience and ideally a passion for developing the agricultural sector. Candidates who meet the following criteria are strongly encouraged to apply:
- A bachelor’s degree in accounting, economics, or other related fields
- Demonstrated leadership experience at work or outside of work, enthusiasm for learning and openness to feedback.
- Humility. We are looking for passionate professionals who combine strong leadership qualities with good humor, patience and a humble approach to service to join our growing family of leaders.
- Strong knowledge of Excel and/or other data analysis software
- Language skills: perfect command of French and Kirundi.
Required qualities
- Ability to set and achieve goals
- Ability to communicate clearly and effectively
- Ability to solve problems independently
- Ability to manage work and develop others
- Be autonomous, honest and humble
- Be organized and very attentive to details
- Passion to serve Burundian farmers
Date of entry into office
As soon as possible
Workplace
Gitega or Muyinga, Burundi
Benefits
Medical coverage, paid annual leave
Eligibility
This role is only open to citizens or permanent residents of Burundi
Application deadline
October 28, 2024.
One Acre Fund never asks candidates to pay for tests at any stage of the interview process. Official emails from One Acre Fund will always come from an address containing @ oneacrefund.org . Please report any suspicious communications here (globalhotline@oneacrefund.org), but do not send your application materials to this email address .
Diversity, Equity, and Inclusion (DEI) and anti-racism are deeply connected to our organization’s mission and purpose. One Acre Fund strives to build a culture where all employees feel valued, represented, and connected—so our team can thrive as professionals, and achieve exceptional impact for the farmers we serve.
We are committed to promoting equal employment opportunities without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, disability, gender, gender identity or expression. We are proud to be an equal opportunity workplace.
How to apply
Please apply through the link below: