Recruiters
Job title:
Business Administrator
Company
Recruiters
Job description
Location:
Dublin
Type:
Contract ends: June 2024 – Potential to extend a full 18 months.
Category:
Contracting, Office Support / Admin
Salary:
€40,000 – €45,000
We are seeking an experienced Business Administrator to provide support for two Regional Vice Presidents Global Media Sales & their respective sales teams.
This position requires excellence in primary administrative functions, as well as the responsibility for executive-level interfaces. The ideal candidate for this role will need to be able to navigate and change directions quickly within a fast-paced environment, have stellar interpersonal skills and initiative, demonstrate good judgment, maintain a high level of confidentiality, set priorities, and handle multiple tasks simultaneously. Fluent in English is a hard requirement. Being detail-oriented and having consistent and timely follow-through will be essential to success.
Sounds great! What will my day-to-day look like?
- Proactively manage complex calendars with the utmost attention to accuracy and timelines.
- Plan and coordinate complex domestic and international travel itineraries.
- Prepare expense reports in a compliant and timely manner. Ensure expense policy compliance across the team.
- Work closely with Business Management on aligning Rhythm of the Business processes and operations with the Director’s calendars and ensure tight coordination of commitments.
- Coordinate scheduling and logistics for All Hands, team meetings, morale events and offsites, including venue selection and all meeting details following Microsoft procurement guidelines.
- Manage and maintain team distribution groups (aliases), headcount, space planning.
- Team hardware and operational budget tracking while enforcing global policy compliance
- Provide administrative support to include opening new hire requisitions, onboarding of new employees, equipment procurement and space allocation for new hires.
- LT & team admin support when required. Partnership with the GLOBAL admin team.
- Interact with C-level client contacts or their admin to set up client meetings.
What do I need?
- 5+ years of senior level business administrator experience in a fast-paced environment supporting high level executives & global sales teams.
- Proficiency with Microsoft software including Outlook, Word, Excel, PowerPoint and Visio. Ability to use or experience in Microsoft internal tools (MS Travel, MS Expense2, Employee Central, HeadTrax, iCIMS, HR Insights Catalog, MS Space, MyOrder, IDWeb, AssetLink, etc.)
- Strong organizational, planning, time management, project management, problem-solving, and anticipatory skills.
- Be able to execute in relatively ambiguous and complex situations, prioritizing and juggling multiple projects at once, work independently, be self-motivated and action oriented.
- Able to build effective working relationships inside and outside the group with varying levels of collaborators and accommodate working styles and perspectives of diverse individuals and groups.
- Demonstrate a positive “can-do” attitude, is flexible, maintain confidentiality and be an effective team player.
- Effective written and oral communication skills in English
If you would like to know more about this role, you can reach me at You can also apply using the “Apply Now” button below.
GDPR/Privacy Statement:
By applying here you agree to RECRUITERS storing your CV in our secure applicant tracking system (ATS; Bullhorn). As your consultants, we are dedicated to helping you find a new job in your field of expertise and, equally, to keeping your personal information secure at all times. Your CV will not be sent to any third party without your consent. Your CV will not be sent to any third party without your consent.
Expected salary
€40000 – 45000 per year
Location
Dublin
Job date
Wed, 24 Jan 2024 23:28:19 GMT
To help us track our recruitment effort, please indicate in your email/cover letter where (jobsnear.org) you saw this job posting.