Business Administrator in Taipei, Taiwan

Are you looking for a dynamic role in a fun and highly collaborative team? MDEP (Microsoft Devices Ecosystem Platform ) is looking for an organized, motivated, and collaborative professional that is comfortable with fast-paced change and has experience working with a large, cross-functional team.

We are hiring for a Business Administrator role that will require initiative, the ability to set priorities and manage multiple tasks simultaneously. The candidate should also have the ability to work independently, navigate day-to-day activities, have organizational and communication skills, be able to proactively anticipate needs and shift priorities quickly, be self-motivated, and self-aware. This is an opportunity to work in a division that truly empowers the business administrators to have a big impact on their teams.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. 

Responsibilities

Calendar Management

• Learns or provides calendar management and time planning support for manager. Learns and/or aligns calendar based on knowledge of manager’s preferences and operating styles (e.g., personal needs, allocation to business priorities). Ensures preparation of meeting setting (e.g., booking rooms, assisting with troubleshooting audio-video [AV] and technical issues). Learns to manage ambiguous situations.

Cross-Functional Collaboration and Communication

• Begins to develop relationships with stakeholders across multiple organizations (e.g., business-support professionals, Human Resources [HR], Finance, event planners, peers) to enable leader and/or team’s work. Actively participates in the Business Support community. Contributes to Organization’s culture. Documents and shares best practices and insights.

Team Management Support (Headcount Management, Recruitment, Onboarding/ Offboarding)

• Contributes to team experience activities. Supports recruitment efforts, and partners with hiring managers to ensure a smooth process, under guidance of colleagues as needed. Participates in onboarding and assists new employees and interns as an essential contact for questions. Coordinates logistics and provides onboarding support for new employees and interns under the direction of team members (e.g., ordering new-hire equipment, distribution lists, security groups). Maintains and manages headcount activities, including staff movement/transfers, reporting, offboarding, and transactions within relevant headcount management tools.

Event Coordination and Logistics & Travel

• Supports planning, coordination, promotion, and support for events. Assists with determining event needs and outcomes. Acts as a point of contact for events (e.g., changes). Contributes to post event close out (e.g., tracking event results/attendance, distributing post-meeting materials) under guidance of others. Contributes to team morale and building team dynamics. Follows travel policies and leverages guidance from other Business Support colleagues as necessary.

Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management)

• Contributes to and oversees planning, tracking, maintenance, and adjustment of equipment and inventory based on stock requirements and business needs. Participates in discretionary budget tracking (e.g., morale, hardware, supplies) and reporting. May contribute to budget management in partnership with peers (e.g., Finance, Business Managers).

Rhythm of Business (ROB)

• Gains deeper understanding of rhythm of business (ROB), key stakeholders, and interdependencies within the business and recognizes patterns. Helps to execute on business cadence (scheduling/meeting logistics) around the ROB of the team and identifies patterns.

Space Management and Planning*

• Maintains up-to-date space-management processes and team spaces. Partners with managers across the organization and colleagues to learn and execute processes. Supports large-scale space requests (e.g., annual office restocks, moves, space build outs), liaising between admins, and space planner. Uses space utilization data to recommend changes in space assignments and identify future space requirements. Escalates and shares with the team members. Maintains accurate, detailed information in space database

Qualifications

• 3+ years Administrative, Business Support or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.

• Associate’s/Bachelor’s Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.

• 2+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)

Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations (https://careers.microsoft.com/v2/global/en/accessibility.html) .