Court and Client Representative (irregularly scheduled hours and on-call contracts) – Unilingual (English) and Bilingual (English/French)

There is an ongoing need to recruit for irregularly scheduled and on-call contracts for a duration of up to 6 months, with the possibility of longer-term employment based on operational needs.

This is a continuous posting based on operational needs and may be extended or closed at any time without notice. Please only submit your completed application ONCE under this Job ID.

At this time, a resume or cover letter is not required. If you are interested and demonstrate the qualifications outlined below, CLICK HERE to complete an application.

Based on your application, you may be contacted for a resume and further assessments.

Take pride in serving the public and delivering accessible, fair and timely court services.

Experience the justice system from the inside. You’ll play a key role in ensuring the courts run smoothly and serve as an essential contact between the legal system and your community.

Please note:

• This position is for irregularly scheduled hours, with an opportunity to be called in based on operational requirements, working up to 36.25 hours per week. There is no minimum guaranteed number of hours per week, but it is not uncommon for some sites to average 20-30 hours per week. Schedules are set in advance of the work week.
• This position requires the incumbents to report to work on site.

In your application, please indicate all the location(s) you are interested in.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights Code. Refer to the “How to apply” section if you require a disability-related accommodation.

What can I expect to do in this role?

Working in court administration is dynamic and exciting – every day is different. You can expect to:

• work with and support judges, lawyers, the public and justice system participants
• work both in the courtroom and at the court office
• manage court records, receive and draft court documents and review legal documents
• support online, hybrid, and in-person hearings and use court recording equipment
• guide the jury selection process and manage court materials

Visit our Become a court and client representative page for more information on the role.

At this time, a resume or cover letter is not required. If you are interested and demonstrate the qualifications outlined above, CLICK HERE to complete an application.

How do I qualify?

Mandatory requirement

• You can type at least 30 words per minute

Additional requirements

You may need to be:

• available to work an irregular schedule, including on weekends and holidays
• willing to travel to different courts by air or car
• licensed to drive in Ontario

Technical skills

You can:

• apply guidelines, procedures, policy, legislation and regulations to your work
• adapt and learn new skills and digital processes
• troubleshoot basic issues with computer equipment and seek technical support when necessary
• host court proceedings using online meeting software
• search for information and enter data in computer programs and databases

Communication and client service skills

You can:

• provide exceptional customer service
• communicate confidently and effectively when you write and speak
• work with complex information and explain it clearly to the public
• pay close attention to detail when completing written tasks

Problem solving and judgement skills

You can:

• take initiative to identify issues and recommend or implement solutions
• apply good judgement in challenging situations
• be discreet and keep sensitive information private

Planning and organizational skills

You can:

• prioritize tasks to meet deadlines and adjust when plans change
• work on your own or with a team

Cash/Payment skills

You can:

• use a cash register to receive payments
• calculate fees, collect and balance daily transactions
• complete a daily record of received payments

Don’t meet every qualification?

If you’re excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate! Once in the position, you will receive comprehensive training.

What we offer

• We offer a unique opportunity to make a real difference in people’s lives, working both in and out of the courtroom.
• You will be joining a team of more than 3,000 frontline staff members and managers across the province, committed to professionalism, collaboration and innovation.
• You will enjoy a friendly and cooperative work environment, career growth opportunities, and on-the-job training.

The Ontario Public Service is one of Ontario’s largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:

• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• a modern, friendly and accessible physical work environment
• many employee networks offering support for and education about underrepresented groups

This role comes with the option to participate in a comprehensive compensation and benefits package that includes:

• a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
• group health, dental, life and disability benefits
• a range of vacation and leave options
• an Employee and Family Assistance Program, which provides confidential counselling services

TO APPLY

At this time, a resume or cover letter is not required. If you are interested and demonstrate the qualifications outlined below, CLICK HERE to complete an application.

NOTE: This is a continuous posting based on operational needs and may be extended or closed at any time without notice. Please only submit your completed application ONCE under this Job ID.

Additional Information:

Address:

• 1 English Temporary – Irregular On-Call, duration up to 6 months, 155 Elm St W, Sudbury, North Region or 159 Cedar St, Sudbury, North Region or 27 Phipps St, Gore Bay, North Region or 89 James St, Parry Sound, North Region or 426 Queen St E, Sault Ste Marie, North Region or 200 Ontario Ave, Elliot Lake, North Region or 38 Pine St N, Timmins, North Region or 149 4th Ave, Cochrane, North Region or 393 Main St, Haileybury, North Region or 140 Government Rd E, Kirkland Lake, North Region or 360 Plouffe St, North Bay, North Region, Criminal Record and Judicial Matters Check
• 1 Bilingual English/French Temporary – Irregular On-Call, duration up to 6 months, 155 Elm St W, Sudbury, North Region or 159 Cedar St, Sudbury, North Region or 27 Phipps St, Gore Bay, North Region or 89 James St, Parry Sound, North Region or 426 Queen St E, Sault Ste Marie, North Region or 200 Ontario Ave, Elliot Lake, North Region or 38 Pine St N, Timmins, North Region or 149 4th Ave, Cochrane, North Region or 393 Main St, Haileybury, North Region or 140 Government Rd E, Kirkland Lake, North Region or 360 Plouffe St, North Bay, North Region, Criminal Record and Judicial Matters Check

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad – definitions

Schedule:

3

Category:

Legal Services

Posted on:

Wednesday, November 20, 2024

Note:

• This ad is also available in French.
• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
• Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
• A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual’s employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• This posting will be used to create a list of qualified candidates to fill ongoing, on-call opportunities.
• o NOTE: this is not a competition under Article 6 of the OPSEU collective agreement and will only be used to fill short-term vacancies of less than 6 months in duration.
• o Candidates who are interested in securing longer-term employment must apply as opportunities are posted.

How to apply:

1. You must submit your application using only one of the methods identified below.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Be sure to quote the Job ID number for this position.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

Send application to: 

https://forms.office.com/r/UFsW49YjuX

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

Collection of Information

Your personal information is being collected and will be used to determine your qualifications for employment with the Ontario Public Service, and for recruitment modernization initiatives. OPS Careers is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25 and this collection of personal information is necessary to the proper administration of OPS Careers.

Please do not provide more personal information than what is asked of you. For example, do not include your social insurance number, photograph, or banking information, etc. with your application. We strongly encourage you not to provide us with information beyond that which is requested in the job posting.

If you have any questions about the collection, use, disclosure, or retention of your personal information, please contact us.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee’s exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Monday, March 31, 2025 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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