Farm Trading – PA

Job Title

Farm Trading – PA

Function

Administration

Req/Job ID

92900BR

Job Description

PA to the Head of Farm Trading (full or part time, although required 5 days per week)

We are seeking a highly organised, efficient and proactive Personal Assistant (PA) to support the Head of Farm Trading.

The ideal candidate will be adept at managing a wide range of administrative tasks. This position requires excellent time management skills, attention to detail, and the ability to handle confidential matters with discretion.

This is initially for a 12 month fixed term contract to cover part of a maternity leave position.

Main Responsibilities:

Administrative Support:

• Manage calendar, schedule appointments, and coordinate meetings, ensuring there are no conflicts in dates/times.
• Prepare and manage correspondence, including emails, meeting minutes and written communications.
• To ensure meeting action points are followed up on a timely manner.
• Arrange travel and setting out meeting itineraries.
• Process expense reports, manage invoices, and assist with budgeting tasks as needed.
• Handle day-to-day activities ensuring everything runs smoothly.
• To work with the Marketing Specialist in the organisation of farmer events.
• To work with and partner the Farm Trading Assistant team in fulfilling administrative duties, including preparation of samples boxes ahead of the harvest period.

Task and Project Management:

• Track and follow up on professional tasks, ensuring deadlines are met.
• Manage and prioritise competing demands and requests, providing reminders as needed.
• Organise and projects on behalf of the supervisor, including setting timelines and coordinating team members and inter-departmental collaboration.

Communication and Coordination:

• Handle emails, calls and correspondence professionally and efficiently.
• Prepare reports, presentations, and documents as required.
• Act as a point of contact for internal and external stakeholders, providing necessary information or redirect to the appropriate stakeholder.

Confidentiality and Professionalism:

• Maintain confidentiality in all aspects of work.
• Build and maintain positive relationships with internal and external stakeholders.
• Ensure high standards of professionalism, discretion, and integrity at all times.

Skills & Experience:

• Proven experience as a PA or in a similar role, supporting senior leadership individuals.
• Exceptional organisational and time-management skills.
• Excellent verbal and written communication abilities.
• High level of proficiency with office software (e.g., Microsoft Office) and digital tools, especially Excel.
• Strong attention to detail and the ability to handle multiple tasks efficiently.
• Ability to manage and prioritise tasks in a fast-paced environment.
• Discretion and ability to handle confidential information with integrity.
• Strong interpersonal skills with a positive, “can-do” attitude.
• Flexibility and adaptability to changing schedules and priorities.
• Professional demeanor, with an ability to work independently and as part of a team.

Location City/Town/District

Hemswell

Location Country

United Kingdom

Ref ID

#LI-DNI

About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.

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Diversity, equity, inclusion and belonging are cornerstones of ADM’s efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

For more information regarding our efforts to advance Diversity, Equity, Inclusion & Belonging, please visit our website here: Diversity, Equity and Inclusion jobsnear.org ADM.

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