Call for Applications – Finance & Admin Assistant – THAILAND
Do you have experience in Finance and Admin. and are passionate about taking an organisation to the next level in there activities in Thailand?
Are you keen to make a difference and support an international organisation that works closely with Human Rights Defenders (HRDs) around the world to protect their right to defend human rights?
If yes, this call for an Finance & Admin Assistant –Thailand might be for you!!
Please feel free to apply or forward this call to someone you know who may fit the profile.
We’ll be pleased to hear from you and explore our fit!
Vacancy
Job Title: Finance & Administration Assistant
Location: Bangkok, Thailand
Duration: 1 year, renewable upon funding
Starting date: ASAP
Line manager: Finance & Administration Officer
About PI
Protection International (PI) is an International NGO that contributes to the improvement of the protection of human rights defenders (HRDs) throughout the world. PI provides tools to develop HRDs’ capacities to manage their own security as their struggle against impunity and work in favour of human rights and democracy in their respective countries or regions. PI seeks to contribute to a situation where HRDs are recognised as legitimate actors for social change and to an environment where they can exercise their right to defend universally accepted human rights.
General Objective of the position
The Finance and Administrative Assistant plays a crucial role in providing support to Protection International in Thailand by managing financial and administrative tasks. This position requires a strong understanding of financial management, attention to detail, and the ability to handle multiple responsibilities in a fast-paced environment. This position requires frequent travel to various locations to assist the team working with community-based human rights defenders.
Duties & Responsibilities
Financial Management:
- Assist in maintaining financial records, including budget tracking, expense reports, and invoices.
- Process financial transactions, including payments, reimbursements, and petty cash management.
- Conduct regular financial reconciliations and assist in preparing financial reports.
- Collaborate with the finance team to ensure compliance with financial policies and procedures.
- Assist in budget planning and monitoring, as well as grant financial management.
- Provide general administrative support to the organization, including managing correspondence, maintaining files, and organizing documents.
- Assist in scheduling meetings, preparing agendas, and taking minutes.
- Support logistics for events, workshops, and conferences, including venue bookings, travel arrangements, and accommodation.
- Help maintain office supplies inventory and coordinate procurement processes.
- Assist in maintaining and updating databases, mailing lists, and contact information.
- Assist in ensuring compliance with legal and regulatory requirements related to finance and administration.
- Support the preparation of reports for internal and external stakeholders.
- Contributes to the development of the organisational security plan, updates it and abides by it;
- Observes the Mandate of PI in all work carried out.
Administrative Support:
- Provide general administrative support to the organization, including managing correspondence, maintaining files, and organizing documents.
- Assist in scheduling meetings, preparing agendas, and taking minutes.
- Support logistics for events, workshops, and conferences, including venue bookings, travel arrangements, and accommodation.
- Help maintain office supplies inventory and coordinate procurement processes.
- Assist in maintaining and updating databases, mailing lists, and contact information.
Compliance and Reporting:
- Assist in ensuring compliance with legal and regulatory requirements related to finance and administration.
- Support the preparation of reports for internal and external stakeholders.
- Contributes to the development of the organisational security plan, updates it and abides by it;
- Observes the Mandate of PI in all work carried out.
General responsibilities:
- Contributes to the development of the organisational security plan, updates it and abides by it;
- Observes the Mandate of PI in all work carried out.
Job Requirements
Education
- Relevant university degree or similar work experience in finance, accounting, business administration, or a related field
- Preferred relevant professional training courses (finances, ERP, Excel, finance and accounting tools)
Experience
- Minimum 2 years of experience in a similar role
- Proven experience accounting, or administrative support roles, preferably with an international non-governmental organization
- Experience with human rights organisations
- Preferred experience in an international work environment
Skills & Knowledge
- Proficiency in using financial management software and tools
- Excellent organizational skills and ability to prioritize tasks effectively.
- Strong attention to detail and accuracy
- Good interpersonal and communication skills
- Excellent organizational skills and ability to prioritize tasks effectively.
- Ability to maintain confidentiality and handle sensitive information.
- Strong interest in the human rights (human rights defenders/land /environmental rights women rights ) and/or international development sector
- Excellent analytical and writing skills
- Good communication skills and the ability to work in a very culturally diverse team
- Ability to work autonomously after initial training and guidance and excellence skill of team work
- Sense of priorities and responsibilities
- Knowledge of human rights issues, human rights defenders and the nonprofit sector is preferred.
- Familiarity with relevant legal and regulatory frameworks is a plus.
Languages
- Fluency in English and Thai (written and spoken) is required
- Good knowledge of other languages s in ASEAN countries
Other requirements
- Candidates should Thai nationality or have work permit for Thailand
What We Offer
- First-hand experience in the Protection of Human Rights Defenders
- An open, friendly and multicultural work environment
- A people focused and collaborative way of working both within the unit the post sits under and with other teams
- A great deal of respect for autonomy, room for creativity, innovation, and learning
- Depending on experience, a gross salary of THB 21,000 health insurance six (6) days leave per/year worked, including National Labour Day as specified by the Minister and two extra weeks of holidays (last week of December and first week of January).
How to apply
Application process
If you meet the above skills requirements and are interested in applying for this position, please:
- Send your CV (without picture) and cover letter, in English, by 10th January 2025 to [email protected] , mentioning “F&A Assistant” in the subject line.
- Include your name in the file name of your application documents, e.g. Maria_Smith_CV.doc.
- Submit names and contact details of two references together with your application. Do not attach any certificates or references at this stage of the recruitment process.
Later in the process, professional references will be requested. The position is subject to background checks, and the final candidate will be required to understand and sign the Protection International Code of Conduct and Conflict of Interest.
Applications will be reviewed on a rolling basis and the position might remain posted until a qualified candidate is selected. We thank all candidates for their interest and we will aim to send feedback as much as we can, however, with the high volume of responses and our internal capacities, we may only be able to contact short-listed candidates**.**
For further information about the role, please contact [email protected]
Protection International is an equal opportunity employer. The organization shall not discriminate and will proactively apply affirmative action principles against discrimination in advertisements, recruitment and other conditions of our search for candidates, preventing discrimination against any candidate on the basis of race, colour, gender, national origin, age, religion, creed, disability, sexual orientation, gender identity or expression.
Adhering to Protection International means to comply with our Code of Conduct & Ethics, Anti-Corruption Policy, Security Policy, Conflict of Interest Policy, Child Safeguarding Policy, Policy for Protection from Harassment, Abuse, Exploitation & Discrimination.
Protection International’s values are:
- Solidarity / Collaboration: We are committed to stand with W/HRDs and their struggle to strive for worldwide solidarity that goes beyond borders and identities.
- Grassroots ethos: We are committed to identify the needs of W/HRDs and their communities, to adapt to their realities (cultural, historical, economic, etc.), to value their work and to support their initiatives.
- Commitment to human rights: We believe that the respect of human rights will contribute to a more just global society, where everybody has the right to defend human rights and fundamental freedoms without discrimination based on their identity, nor fear of threats and attacks.
- Participatory decision-making: We promote the respect and participation of everyone in the decision-making process, and value collaborative decision-making processes. We are committed to horizontal and active listening – recognising the value in diversity of skills and ideas.
- Accountability and integrity: We are committed to share with others (both internally and externally), what we do, as an exercise of transparency that reflects a reliable and credible organisation, fostering trust amongst our partners. We maintain a zero tolerance policy on corruption.
- Creativity / learning: We are committed to reflecting on our individual and collective practices; learning from our mistakes; being open to new ideas and ways of working; sharing internally in order to learn; innovating and improving our level of understanding; and putting into practice and sharing externally in order to contribute to the work of others.
Additional Information: Further information about Protection International is available on www.protectioninternational.org.