Key responsibilities of the position include:
Weekly Payments Preparation
- Ensure payment requests are accurately recorded in the organization’s internal database.
- Communicate with colleagues from other teams to gather required information (bank details, supporting documentation, cost allocation codes etc.).
- Track payment requests and ensure timely processing to meet the organization’s financial obligations.
Bookkeeping – Financial Records
- Maintain accurate and up to date records of financial transactions in the organization’s internal database.
- Ensure all supporting documents are properly filed and easily accessible.
- Perform monthly updates related to credit cards, payroll, and exchange rates, ensuring all supporting documents and cost allocation details are complete.
Other tasks
- Support on other financial operations and administration as needed.
QUALIFICATIONS REQUIRED
- Diploma in finance, administration or similar field of occupation.
- At least one year of experience in financial administration, bookkeeping or related field.
- Experience in use of financial databases and/or accounting software.
- Fluent English and at least intermediate French language skills.
COMPETENCIES EXPECTED
- High ethical standards and strong commitment to core human rights principles, the rule of law and social justice causes.
- Excellent attention to detail: having a thorough way of working.
- Ability to learn and familiarise yourself quickly with new processes and tools.
- Strong communication skills.
- Excellent interpersonal skills, including the ability to maintain collaborative relationships with people from diverse ethnic and cultural backgrounds
- Initiative and motivation: Being self-driven and able to use own initiative and work independently within agreed frameworks; motivated by achieving results and completing tasks and being accountable.
- Organization and prioritization: Strong organizational, prioritization, and time-management skills, enabling efficient and effective work.
OMCT is an equal opportunities employer.
On a 100%-basis, the range for the annual gross salary for this post is between 63’600 and 73’200 CHF), with a minimum of 25 days holidays and the usual social benefits.
The post is limited to 9 months (fixed-term contract) with possibility of extension depending on availability of funding.
How to apply
APPLICATIONS
Applications comprising a motivation letter and a CV should be addressed to OMCT International Secretariat with the subject “Finance and Administration Assistant”, by email to [email protected].
Starting date: as soon as possible
Deadline for the applications: applications must be received by 14 January 2025.