Finance Assistant (National Only)

Objectives: General Support of Financial Administration of Donor funded Projects (maternity cover)

Tasks

• Ensure the cash management by being responsible for the cashboxes: guarantee that the money is disbursed and/or the Advances are given according to the rules and from the right cashbox and allocated to the relevant project(s).

• Carry out regular cash reconciliation (ensuring that physical cash balances are matching cashbook records).

• Do the follow-up of the Advances given.

• Inform on a regular basis if there are enough funds in the cashboxes for all projects.

• Guarantee that the exchange of currency is done properly and from a reliable change office.

• Check the vouchers and the relevant supportive documents (quality, authenticity, reliability, accuracy, and fairness).

• Participate, if needed, in the major payments which must be done in the field.

• Collect the relevant supportive documents for expenses/ purchases/ payments done in the field.

• Prepare the necessary documentation for banking transactions (deposit cash or cheque, cash cheques, transfer letters, collecting monthly bank statement, etc.).

• Prepare vouchers for booking and maintain daily register of cash and bank vouchers in the accounting software.

• Ensure due payments for all items and services (after approval) as well as Advances.

• Conduct monthly closure of accounts in accounting software.

• Guarantee the respect of WHH financial guidelines and procedures.

• Ensure the correct filing of all the financial and administrative documents.

• Translate, if necessary, administrative and financial documents (invoices, cost estimations, official statements, bank statements, law texts, labor contract, internal procedures, internal key documents, etc.).

• Scan and copy the key financial and administrative documents.

• Fulfill any other tasks which are assigned by the management and correspond in general to the character of this position.

• Promote safety awareness and environmental consciousness and comply with all applicable safety and environmental procedures and regulations.

• Promote and take an active part in quality improvement processes.

• Comply with labor discipline, labor protection and safety rules, fire-prevention requirements, industrial sanitation and labor hygiene rules, Safety, and Environmental regulations and guidelines.

  Specific Qualification

• Qualification:

• Formal education.

• Not less than 2 years’ experience in finance.

• Specific Knowledge

• Intermediate to fluent level of verbal and written English

• Accounting; bank payments

• Knowledge of labor discipline, labor protection and safety rules, fire-prevention requirements, industrial sanitation and labor hygiene rules.