Finance Budget Specialist – Office of Finance and Administration

POSITION DETAILS

ABOUT JOHN JAY COLLEGE

John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) and an internationally recognized leader in educating for justice. Led by President Karol V. Mason, John Jay is a federally designated Hispanic-serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting Student social mobility. John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups in higher education.

A Carnegie designated Research Institution, the College participates in the doctoral programs of the Graduate Center of CUNY, and offers bachelor’s and master’s degrees both in traditional criminal justice-related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. The College seeks staff and faculty members who thrive in multicultural academic environments and are committed to access and excellence in higher education.

POSITION OVERVIEW

Reporting to the Budget Manager, this position will contribute to a work environment that fosters teamwork and cooperation within the department, and will be responsible for the following in addition to the CUNY title overview:

• Prepare monthly part-time college assistant projections based on expenditures and provide monthly CA reports to Vice Presidents and Directors.
• Maintain overall college assistants’ costs, Other than Personnel Expenses (OTPS) budgets and process transfer requests from departments.
• Reconcile biweekly full-time and part-time Tax Levy payrolls by identifying variances and correcting departmental mail drops, which includes reconciliation of Income Fund Reimbursables and Technology Fees payrolls.
• Process electronic personnel action forms (EHRAFs) for College Assistants, Non-Teaching Adjuncts, and Continuing Education Teachers to meet biweekly payroll deadlines.
• Maintain budget information for the College’s EHRAF system.
• Verify and correct information in CUNYFirst’s (enterprise resource planning tool) Position Management and Department Budget Tables
• Assist departmental administrators with OTPS inquiries.
• Review space rental invoices to maintain separation of responsibilities for non-tax levy entities, prepare final invoices, and coordinate any necessary information required for billing with event managers.
• Prepare invoices for Refunds of Appropriations and assist in the ROA reconciliation and submission to New York State/ University process
• Prepare intra-city agencies’ invoices
• Assist in clearing Personnel expenses suspense in CUNYFirst
• Assist in training and directing College constituents in using CUNYFirst and/ or provide direction in any other pertinent University enterprise resource planning tool.
• Perform other duties as assigned by the Assistant Vice President for Finance, Budget Manager and Chief Operating Officer and Vice President for Finance and Administration.

QUALIFICATIONS

Bachelor’s Degree and four years’ related experience required

PREFERRED QUALIFICATIONS

• Concentration in Finance, Accounting, Statistics or related field, and at least four years of experience is preferred.
• Experience in higher education is a plus.
• The ability to demonstrate prior experience and proficiency in standard ad-hoc financial analysis, modeling, and reporting.
• Possess excellent analytical skills in a fast and diverse environment.
• Proficient in Microsoft Office products. Intermediate to advanced level Excel is a must.
• Seeks a self-motivated individual with problem-solving skills who can independently manage projects and priorities in a dynamic, fluid environment.
• Ability to interact effectively with a wide variety of users with different expectations and backgrounds.
• Strong organizational skills with emphasis on detail and follow-up.
• Excellent oral and written communication skills, presentation skills, and organizational and interpersonal skills are a must

CUNY TITLE OVERVIEW

Coordinates budget matters for a program or department under management direction.

• Plans and develops annual budgets under direction; administers allocation and reconciliation of funds
• Prepares budget analyses and produces forecasting projections
• Analyzes spending, income trends and usage to recommend improvements
• Ensures that final, approved budget is adhered to by tracking revenues and expenses; processes budget transfers and adjustments
• Provides fiscal reports and financial statements to management
• Supports supervisor with budget administration to meet department goals and objectives
• May supervise subordinate staff
• Performs related duties as assigned.

Job Title Name: Finance Budget Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Exempt

COMPENSATION AND BENEFITS

$68,004 – $75,465

Salary commensurate with education and experience.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

If you are viewing the job posting on any website other than CUNYFirst, please follow the instructions below:

1. Go to www.cuny.edu and click on “Employment”
2. Click “Search job listings”
3. Search by Job Opening ID number 29881
4. Click on “More Options to search for CUNY jobs”
5. Click on the “Apply Now” button and follow the instructions.

Once you have registered or logged in with your user name and password, upload your cover letter, resume and the names and contact information of three professional references as one document.

CLOSING DATE

The review of resumes will begin on April 18, 2025

The closing date of the posting is May 1, 2025

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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