Finance Consortium Manager
August 2024 jobsnear.org Full time jobsnear.org Port Sudan
Hello Hello!
Alight, we have been doing the critical work – providing health care, Nutrition and clean water, shelter, protection, and economic opportunity to more than 3.5 million people in 17 countries each year.
ALIGHT Sudan is part of a global team with deep experience in co-designing solutions that create new value worldwide. We know we need always to be better, and we believe in the power and abundance of everyday people everywhere to change the world with us.
A culture of radical accountability to our customers -as we help build a meaningful life for and with the displaced, we ask them what they want and then deliver on it.
ALIGHT is an organization that refuses to settle for anything less than delivering human-worthy services.
Background
The Finance Department provides leadership, guidance, and oversight of Alight’s financial resources. These Alight operations include planning, accountability, monitoring, headquarters accounting, grant management and field financial support.
We have a unique approach to working with those we serve. Providing basic services just isn’t our style. As such, the Finance department is part of the newly formed Platform Services team. Along with HR & Administration, this highly talented and technical group is comprised of Finance, Logistics, Grants Management, and Donor Services. Platform Services provides adaptable and relevant support for our customers that will inspire and allow them to unleash their full potential.
The Role Purpose
The Consortium Finance Manager will support a Consortium of partners implementing Health and Nutrition projects for SHF Grants by ensuring the financial and grants management and Internal control and information systems are in place and functional. The Consortium Finance Manager will be responsible receiving and reviewing partner expenditures and reports and preparing consolidated financial reports for the donor.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile.
KEY RESPONSIBILITIES:
Financial Management
• Responsible for reviewing purchase requests, purchase orders and payment requests for the SHF Projects while ensuring proper coding, budget availability and value for money for all transactions.
• Ensure that all transactions for both Health and Nutrition sectors are posted on daily basis in Serenic and are reconciled to correctness in projects, donors, activities, and expenditure codes to facilitate efficient and timely reporting to management and donor.
• Responsible for managing the disbursement of funds to partners in line with payment schedules and any other requirements.
• Preparation and follow-up of invoices for partner expenditure, as necessary
Financial Reporting:
• Review of financial reports and transactions submitted by implementing partners.
• Consolidation of financial reports into one report for submission to member and donor
• Ensure donor compliance during reporting in terms of templates and budgetary ceilings as applicable.
• Ensure all advances are reconciled at the month end as per advance policy.
• Ensure that all outstanding invoices are paid before the end of the month to ensure they are recorded within the same month they are incurred.
Fraud Risk Mitigation and Response:
• In coordination with the Implementing Partners, program coordinators, the Financial Controller and Consortium Management Unit, develop a fraud risk mitigation and response policy.
• Ensure the financial risk assessment is maintained and updated.
• In case of suspicions of fraud, ensure the case is addressed as per the policy.
Training and Capacity Building:
• Identify financial management capacity gaps and training needs assessments for both finance and non-finance partner staff and provide hands on support and training for proper and effective use of resources.
• Conduct support to field offices and partner offices to reconcile accounting records and provide relevant technical support as may be required.
Audit Preparedness
• Work with the Finance Controller and partner organizations to ensure the Programme is sufficiently audit ‘ready.’
• Ensure that any actions or recommendations included in the case of management letter resulting from any audits is followed up and reconciled.
• Coordinate donor audits
Donor Compliance
• Ensure that the programme(s) of the Health and Nutrition Consortium are implemented in line with donor policies and compliance corresponding to finance and grants management (for example, budget line flexibility adhered to, expenditures eligible in line with policy etc.)
Awards (Grants Management)
• Prepare budget vs actuals to inform reviews within the Consortium Management Unit and identify deviations in implementation progress and flag delays / requests for support to the Consortium Management Unit.
Other duties
• Provide support to HR on payroll preparation and disbursement.
• Support the Country office in monthly and annual closing processes and reconciliations.
• Provide support to Logistic on logistical matters that belongs to SHF grants.
Qualification, Skills and Experience Required:
REQUIRED QUALIFICATIONS:
Advanced Diploma in Accounting from recognized College/Institutions with a minimum of three (3) years of accounting experience. Bachelor’s degree in accounting, or Finance is preferred.
EXPERIENCE AND SKILLS:
Essential
• At least 3 years relevant working experience preferably with International NGOs, with thorough understanding of GAAP and major donor standard requirements.
• Good financial management skills with knowledge of computer Accounting Packages and good understanding of major donors’ financial requirements, conditions and Government budgets and tax policies.
• Self-motivated with demonstrated ability to generate financial reports and meet set deadlines and with good integrity.
• Team player with good interpersonal/communication, documentation, and facilitation skills and the ability to work under minimum supervision. Computer literary and fluency in English and Arabic are a MUST.
• Ability to maintain personal professional development and competencies on financial issues.
• Computer literacy skills – MS office applications, word, excel, PowerPoint, spread sheets.
• Good analytical skills and problem solving.
• Ability and willingness to undertake periodic field travel to up-country and in insecure areas.
Desirable
Prior experience working with partners.
Prior experience working with donor funding.
Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status. Alight complies with all applicable laws governing nondiscrimination in employment.