Finance Coordinator (Global NEST Project)

Job Title: Finance Coordinator (Global NEST Project)

Department: Operations

Division: Finance

Duty Station: Geneva, Switzerland with some travel)

Line Manager: Group Finance and Operations Director

Line Management Responsibility: N/A

Position Type: Full-time

ABOUT US

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organisation. We work with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP). We work to reduce violence, protect civilians in countries affected by violent conflict and its aftermath, and help transform the world’s response to conflict situations.

JOB PURPOSE

The Finance Coordinator (FC) will manage the financial operations of the global Nonviolent Engagement for Safety and Security Transformation (NEST) Project. The FC ensures compliance with donor requirements, manages project budgets and cash flow, and provides financial guidance to Country Programmes (CPs), promoting transparency and accountability. ensuring compliance with donor requirements and NP financial policies. The FC will oversee project budgets, cash flow, reporting, and provide guidance to Country Programmes (CPs) on financial management and donor compliance, playing a key role in ensuring financial transparency and accountability.

KEY RESPONSIBILITIES

Financial Management:

• Implement financial systems aligned with donor requirements and NP policies.
• Prepare accurate financial reports for donors and internal stakeholders, including the NEST Steering Committee and NP global management.
• Monitor expenditures and cash flow to ensure alignment with approved budgets and donor guidelines.
• Identify and address budget variances, working with colleagues to refine forecasts and improve accuracy.
• Provide oversight of expenditure and cash flow forecasting to mitigate risks..

Grant Management:

• Provide financial oversight and guidance to Country Programmes, ensuring accurate and timely reporting as related to the NEST project.
• Review and monitor grant expenditure to ensure alignment with budget and donor regulations.
• Serve as a liaison with donors on financial management and reporting matters..

Compliance and Audit:

• Ensure compliance with all relevant regulations, donor agreements, and NP organizational policies.
• Maintain proper documentation and records of financial transactions.
• Prepare for and participate in internal and external audits addressing any compliance issues.

Accounting and Reconciliation:

• Collaborate with the NP Senior Financial Controller-Programmes and Group Financial Controller to ensure accurate coding and reconciliations.
• Oversee grant transaction coding in QuickBooks and review payment requests for accuracy.
• Conduct monthly reconciliations and ensure supporting documentation is complete for payments and orders.
• Other job relevant duties as assigned

QUALIFICATIONS

Education, Knowledge and Experience

• Degree in finance, accounting, business administration, or CPA qualification.
• Commitment to the humanitarian principles (humanity, neutrality, impartiality and independence) and the work of Nonviolent Peaceforce
• Minimum of three years of progressively responsible experience in finance, accounting, or grants management (preferably in humanitarian organizations).
• Familiarity with accounting standards, donor regulations, and grant management practices.
• Field experience in emergency or conflict-affected settings is required.
• Experience working in multicultural environments;
• QuickBooks expertise is a plus.

Skills

• Analytical: Strong problem-solving and data analysis skills; ability to manage sensitive information with discretion.
• Interpersonal: Adaptable and culturally sensitive; strong relationship-building and communication skills.
• Languages: Fluency in English (French proficiency is a plus).
• Financial Management: Proficiency in Microsoft Office and accounting software such as Quickbooks and Quickbooks online; demonstrated budgeting and financial management skills.
• Ability to interact confidently with and present detailed financial information effectively to colleagues and external contacts in verbal and written English,

How to apply

APPLICATION PROCESS

• Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max. 1 page), through our website detailing their experience and how they qualify for the role. Incomplete applications will not be considered.
• The closing date for applications is 20 December 2024.
• Please note that Nonviolent Peaceforce is unable to sponsor work permits or visas for this position. Applicants must already have the legal right to work in Switzerland.
• Applications will be considered on a rolling basis.
• Candidates may be selected before the closing date; apply early.
• As part of the recruitment process, shortlisted candidates may be asked to complete a technical assignment before participating in an interview.

SPECIAL NOTICE

Nonviolent Peaceforce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, communities we work with, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities and government guidance and complies with best practices in the Humanitarian and Development sector.NP expects all staff and volunteers to share this commitment through our code of conduct. We prioritise ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. NP also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

NO FEE

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check whether the role you are interested in is posted here on our website.