The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
The Finance Manager, Budgeting and Reporting will report directly to the Finance Coordinator and be responsible for managing and ensuring the Budgets and Reports are prepared and managed as per internal and donor policies and are up to date.
Job Responsibilities
Budgets
• Working with operations and program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and NY direct and indirect costs.
• Preparation of SPC allocation processes for overarching costs that comply with donor regulations on allowable costs.
• Prepare Budget V Actual reports and spending plans, giving feedback to the team on financial position for each grant.
• Maintain the Operating Budget for the country’s programs and ensure operations are kept within budget.
• Ensure Timesheet reconciliation with the reports is done monthly.
• Ensure that all accruals at grant closure are accurate, valid and are promptly liquidated.
• Participate and represent Finance during grants opening, monitoring, and closing meetings.
Donor Reports
• Ensure that BVAs are reviewed monthly
• Closely monitor grants to ensure that no grants are overspent or under spent through checking of over/under expenditure on the BVA
• Preparation of donor reports by the due dates.
• Analysis of actual budget results to identify problems in accounting or compliance.
• Identification of procedural or training issues to be addressed to improve the quality of report data.
• Review of the BVA results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
Financial Management and Monitoring of Sub-grants
• Liaise with Program and Grant teams to ensure timely submission of reports, payment of sub-award advances, and periodic payments.
• Prepare reconciliation of sub-grant advances, reimbursement, and updated sub-grant schedule.
• Conduct post-award monitoring visits to selected sub-grantees.
• Provide training on sub-grant financial review and monitoring.
• Represent the Finance team in all Sub-Grant working group meetings and initiatives along with program, operation, and grants teams.
Training & Staff Management
• Oversees training and technical support to country program, logistics and administrative staff for skills improvement in the areas of Budgeting, reporting and Internal Control.
Other Duties
• Any other duties as assigned
Job Requirements:
• Bachelor’s degree or equivalent experience from an accredited university in Accounting, Business Administration, Commerce, or Finance, or master’s degree or equivalent experience in accounting. ACCA/CPA qualification is an added advantage.
• Minimum of three years of accounting experience, preferably with an NGO.
• Computer literate with significant experience in excel, accounting package. Knowledge of the MRP system and Quick Books will be an added advantage.
• The candidate should be mature, with a stable personality and ability to maintain confidentiality.
• Fluency in written and spoken English
• Exceptional interpersonal skills; tact, patience, diplomacy, and appropriate assertiveness.
Working Environment: The staff will be positioned in Nairobi
**Standard of Professional Conduct:**The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.
Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.
How to apply
https://careers.rescue.org/us/en/job/req57075/Finance-Manager-Budgeting-Reporting