TEAM/PROGRAMME: Finance/ Syria LOCATION: Syria – Damascus
GRADE: 5 POST TYPE: National
Child Safeguarding: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
ROLE PURPOSE: The Finance Officer will be responsible for carrying out financial work of Damascus Office, its programs/projects and partner organizations as per the SCI financial policy and procedure. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
SCOPE OF ROLE:
Reports to: Finance Coordinator/ Damascus Office this position with have functional relationship with finance Coordinator on finance technical aspects
Key liaison: Staff members of Damascus Office, Program and supports teams
management: None
KEY AREAS OF ACCOUNTABILITY:
• Preparing and delivering salary payments to national staff and volunteers
• Prepare Bank and cash General Ledger and Cash Offline Spreadsheet (GLACOS), financial data entry on daily basis with trackers.
• Ensuring cashbooks are maintained on a daily basis and recorded in the offline spreadsheets
• Help in weekly reconciliations of cash (and bank if needed)
• Ensuring that each transaction data is accurate and supporting documents related to procurement are complete and filed properly both in hard and soft.
• Ensuring physical security of cash and financial records.
• Assisting in delivery of trainings to staff on financial policies, procedures and processes.
• Supporting the programme staff with cash flow forecasting and the management of petty cash.
• Verifying partner expenditure reports and provide support to sector managers regarding partner’s liquidation reports as and when required.
• Providing support in facilitating internal and external audits.
• Assist Area Coordinator-Damascus in developing new budgets and realignments of existing budgets.
• Assist Area Coordinator and finance team in preparing and maintaining cost coverage analysis for Damascus Office.
• Assist Finance Manager in preparing grants financial reports by providing grants specific financial information on agreed timeframe.
• Assist budget holders in preparing forecasts and analysing BvA’s.
• Disseminate up to date grants help sheets
• Any other task assigned by line manager
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically.
Collaboration:
• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to
Creativity:
• Develops and encourages new and innovative solutions
• Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE
Essential
• Finance qualification required, preferably University Degree in accounting or business administration
• 2-3 years’ experience in carrying out similar responsibility, preferably in an INGO
• A desire to learn and work in a challenging but rewarding environment
• Ability to work under pressure alone and as part of a team
• A strong sense of integrity
• Attention to detail
• Good working knowledge of Excel
• Good English language skills (both speaking and writing) are required
• Experience of Agresso Finance System desirable
• Strong communication and articulation skills in Arabic and in English; ability to explain technical issue to non-technical person in a simple way.
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the ORG Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety
The role holder is required to carry out the duties in accordance with ORG Health and Safety policies and procedures.