FINANCE SPECIALIST (Maternity Cover)

INTRODUCTION

Habitat for Humanity Kenya (HFH Kenya) is a national non-profit organization that begun its operations in 1982 as an affiliate of Habitat for Humanity International. The affiliation is guided by a National Affiliation Agreement (NAA) and a Memorandum of Understanding (MOU). HFH Kenya’s vision is: “A nation where every family has a decent place to live.” Mission: “Seeking to put God’s love into action, Habitat for Humanity Kenya brings people together to build homes, communities and hope”. Our overarching goal is: “Enabling low-income families access decent and affordable shelter”

LOCATION: Nairobi

DIRECT SUPERVISEES: None

RELATIONSHIP WITH OTHER DEPARTMENTS: All departments to ensure seamless flow of HFHK programme and operations processes.

CONTRACT DURATION: Six (6) Months (Maternity Cover)

NATIONALITY: Kenyan nationals.

A competitive salary and benefits package: Monthly basic salary range for this position is KES 180,000- 200,000

Note: Applications will be reviewed on a rolling basis, so we encourage early applications.

DUTIES

• Assist the Senior Finance Officer in the development, documentation, implementation, and monitoring of National Office’s financial transactions to ensure that all expenditures (payments) are accurate and paid on timely basis in line with fund accounting practice, policies, procedures, and financial reports are provided to stakeholders.
• Maintains current knowledge of local government financial accounting regulations and ensure compliance with tax regulations and other legal requirements.
• Ensure the implementation of all internal control processes and applicable donor requirements in all disbursements and transaction.
• Oversee the production and storage of financial data and reports for the organization.
• Participate in the development of the annual budget and ensure that the National Office is spending according to the budget through preparation of monthly budget versus expenditure analysis.
• Support with budget preparations for purposes of proposal development for donor-funded activities.
• Manage staff travel and business advance and accountability in accordance with Travel and Business Advance Policy.
• Ensure monthly reconciliation of balance sheet ledgers and if any recommendation for correction journals after the closure of the month.
• Provide support to ensure that bank and petty cash accounts are accurately and timely maintained, required supporting documentation for expenditure and journal batches are prepared and secured, and funds transfers are reconciled each month.
• Preparation of monthly bank reconciliations as per the stipulated timelines.
• Advise and implement financial policies and procedures while promoting best practices in all accounting activities.
• Ensure standards for documentation; including forms, support documents and procedures for retention of documents including proper and systematic filing are observed.
• Assist in the preparations for the internal audit and Project audits including providing all necessary documents.
• Perform any other duties as directed by your supervisor

KEY PERFORMANCE MEASURES / INDICATORS

• Timely preparations of preparations of payments.
• Strengthening the financial controls and procedures within the organization.
• Timely update and submission of internal financial reports and external (donor) reports.

QUALIFICATIONS

• University Degree in Accounting, Finance, Commerce, or Business Administration
• Professional accounting qualification. Minimum Certified Public Accountant Kenya Part II

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

• In-depth understanding and proficiency in the use of accounting systems particularly Sun Systems.
• Ability to train and support field program staff in accounting matters.
• Good communication skills, both written and verbal English and National Language

EXPERIENCE

• At least 3 years and above of middle level management working experience in a busy accounting environment in an NGO or Not-For-Profit sector.

  OTHER INFORMATION

• Active support of HFHK Values:

  • Humility – We are part of something bigger than ourselves
  • Courage – We do what’s right, even when it is difficult or unpopular
  • Accountability – We take personal responsibility for Habitat’s mission

• Ability to work long and odd hours and occasionally, the position holder may be expected to work outside of regular working hours.

• Confidentiality

• Honesty

• High levels of integrity

  Safeguarding: HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation, and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.