We are looking for a Senior Hard Services Coordinator to join our team in Dublin City CentreWorking pattern: Monday-Friday 9AM-5PMMain Duties and Responsibilities:To provide administrative support for Facilities Engineering Team and to support Senior Facilities Engineer and the team with the assigned tasks:
Prepare Client Quotes for follow up works
Ordering consumables
Report on outstanding Work Order and PPMs, follow-up with the team for updates
Scheduling PPMs in line with Azolla and Budget
Raising POs and processing invoices
Uploading RAMS for approval
Meeting contractors and issuing Permits To Work
Collation of appropriate data for monthly client reporting
Preparation for client monthly meeting including drafting the presentation with appropriate data
Organize and maintain site specific files in line with Client Shared folder system
Raise Purchase Orders for approval by Engineering Team
Preparation of Client quotations for additional related works
Draft Supplier Level Agreements for approval by the Facilities Manager
Coordinate Sub contractor maintenance visits with Supplier, Engineer and Client requirements
Take on ad hoc projects and tasks, as and when required
Managing calendars for support cover
Management of uniforms and work wear
Other Ad Hoc tasks to support Facilities Team • Flexibility and availability to work overtime
Goal Zero – Embed EHS as a way of doing business. Enforce a zero tolerance to unsafe working practices to target a goal zero accident rate.
Requirements
Experience of communicating with Clients/Customers and providing excellent customer service
High level of computer literacy including an excellent working knowledge of MS Office software (Word, Excel, Powerpoint and Outlook)
Ability to work with Computerised Maintenance Management System
Excellent written and spoken English
Minimum 3 years experience in an administration role in a Facility Management environment
Expected salary
€45000 per year
Location
Dublin
Job date
Fri, 02 May 2025 22:29:46 GMT
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