HR and Operations Associate (on 60% work time basis)

About the Role

The Global Alliance for Improved Nutrition (GAIN) is seeking a Part-time HR and Operations Associate (on 60% work time basis) to support the HR, office management and administrative functions of our US Office. This role will be offered on a fixed term contract basis, subject to availability of funding. You will be based in GAIN’s US office in Washington D.C., USA.

Reporting to the Head of the U.S. office, you will be an integral part of the US Office operations team.

The Associate will be responsible for the daily HR, office management and administrative functions of the US Office. Also, you will build and maintain systems, processes, and strong working relationships with a range of individuals within GAIN and other organizations to ensure the effective and efficient functioning of the US Office.

Key Responsibilities include:

• Responsible for payroll and benefits administration, ensuring administrative and compliance tasks are completed on schedule and of the highest quality and that US staff can effectively access and take advantage of benefits
• Serving as HR Representative for the US office in supporting GAIN Headquarters (HQ) with the employee lifecycle and acting as a first point of contact for employee inquiries and providing guidance on policies and procedures
• Completing all required legal and tax filings for the office and monitoring the compliance calendar for the US office
• Organizing team-building activities and supporting employee engagement initiatives
• Handling administrative support such as sending packages, processing all correspondences, and ordering office supplies/equipment
• Providing logistical support for meetings and events, including recurring office meetings
• Managing all tasks related to the diary and travel for the Director of Knowledge Leadership

About You

The ideal candidate will possess relevant experience in HR, ideally including benefits management and payroll and knowledge and understanding of basic financial principles. Candidates with previous experience as Executive Assistant would be advantageous.

The ideal candidate would be an enthusiastic team player but able to work independently. You will possess excellent communication skills, fluency in written and spoken in English. In addition, you would be highly flexible and willing to take on new responsibilities.

Candidates with higher level education preferred but not essential. You will be IT literate with excellent MS Office skills, particularly Excel.

About our Offer

• The starting salary on offer for this role is from USD 40,492 – USD 43,372 (based on 60 % work time basis) per annum (gross salary), depending on experience.

This role will be offered on 24 working hours / 3 working days per week basis. (on 60% work time basis)

GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance.

We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.

GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments and promotion. All of this is delivered in a supportive and collaborative environment.

About GAIN

The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the United Nations in 2002 to tackle the human suffering caused by malnutrition. Due to COVID19, conflict in Ukraine and climate change, malnutrition and hunger have worsened significantly since 2019, reversing a decade of progress. There is growing recognition that our food systems need to change if we are to reverse these trends.

GAIN’s Strategy aims to transform food systems to make healthier diets from sustainable food systems accessible to all people and especially those whose are most vulnerable to shocks. By 2027, we aim to improve the access of 1.5 billion people to nutritionally enhanced staple foods, improve the access of 25 million people to healthier diets, and support positive food system change in 10 countries. This is bold and complex, and the only way to achieve this is to work together with partners including governments, businesses, and civil society at the country and global level. These goals, and the ways of achieving them, build on our twenty-year legacy of transforming people’s lives with improved nutrition through concerted action and effective policy change.

Our Working Culture and Environment

We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.

All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations.

GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.

Applicants must be currently based and have the existing right to live and work in the Washington D.C., USA region to be eligible to apply for this position.

This advert closes on 3rd February 2025. Early applications are encouraged. GAIN reserves the right to close this advert early should we receive suitable candidates ahead of the closing date.

The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued. We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.