Hub Coordinator

Position Title: Hub Coordinator

Duty Station: Ma’rib, Yemen

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, Six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 20 October 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Established in April 2019, the Humanitarian Hub in Ma’rib City serves as a crucial center for aid operations in Yemen. It houses 9 UN agencies, providing office space and accommodation for UN personnel working in Ma’rib, as well as short-term lodging for expatriate International Non-Governmental Organizations (INGO) staff when needed. The International Organization for

Migration (IOM) maintains a substantial presence there, with 11 international and approximately 190 national staff members. They implement various activities including health, WASH, shelter, and protection services for internally displaced persons and other vulnerable populations in Ma’rib and nearby regions.

Under the overall supervision of the Chief of Mission, and the direct supervision of the Field Coordinator (Liaison, Emergency & Recovery Programmes), the Hub Coordinator will be responsible for the management of the overall Humanitarian Hub in Ma’rib.

Core Functions / Responsibilities:

1. Coordinate with partners and agencies regarding the development and needs identification of the Humanitarian Hub.
2. Contribute to the development of and propose strategic recommendations and action plans to achieve organizational objectives for the Humanitarian Hub.
3. Supervise the operation and maintenance of the Humanitarian Hub, ensuring all facilities are adequate and fully functional.
4. Coordinate the repair, maintenance, and installation of infrastructure both conventional and temporary installations with building contractor, procurement and logsitics; monitor contractor performance, checking adherence to agreed specifications and quality standards; and closely collaborate with logistics and procurement staff for the effective management of contracts.
5. Implement and monitor cost recovery processes, closely collaborating with finance staff to ensure accurate and timely invoice processing.
6. Review proposals for additional requests for space and apply best practices for space standards within the Humanitarian Hub.
7. Participate in the management of resources and in the preparation of budget/spending plans.
8. Provide regular progress reports to share with the relevant and intended parties.
9. Coordinate the recruitment, supervision, and management of maintenance personnel, including housekeepers, electricians, plumbers, and daily laborers, in close collaboration with human resources staff.
10. Raise Purchase Requests in close coordination with head of office and logistics for materials to maintain or improve the Humanitarian Hub.
11. Perform such other duties as may be required.

Required Qualifications and Experience:

Education

• Masters Degree in Business Administration or Hospitality (Hotel Management) or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.

Experience

• At least two years experience working for a UN agency, international organizations or Non-Government Organizations (NGOs) is preferred and experience in project implementation in post conflict or transitional situations;
• Previous related experience in humanitarian hubs setting and field operations in hardship settings is an advantage – particularly in Yemen;
• Experience in facility and contract management is an advantage;
• Project implementation and supervision experience at the field level required;
• Experience in coordinating with managing other programme units and ability to establish and maintain working relations with government counterparts, UN agencies;
• Knowledge and experience of UNDSS procedures an advantage;
• Experience within the United Nationals Common System and the International Humanitarian Field;
• Excellent drafting skills; and,
• Work experience in a resource-limited setting and rapidly changing environment.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of Arabic and/or another official UN language (Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Previous applicants do not need to re-apply.

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply

Interested candidates are invited to submit their applications HERE via PRISM, IOM e-Recruitment system, by 20 October 2024 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: SVN 2024 240 Hub Coordinator (P2) Ma’rib, Yemen (59160041) Released

Posting: Posting NC59160042 (59160042) Released