ICT Project Support

Overview of position

• The ICT Project Support will be working under the direct supervision of the ICT Warehouse Supervisor or the Supervisor of Service Management Unit in the Republic of South Sudan.
• The contracted personnel will be required to provide ICT warehouse support & assist in the overall asset management.
• Additionally, s / he will also assist & support all other field office locations throughout the mission area whenever required.

Role objectives

• Manage the section assets & keep track the end to end movement of assets from the warehouse to the clients.
• Monitoring of stock level of ICT & other items to carry out operations & satisfy follow up demand of clients.
• Maintain stock inventory of both non expendable & expendable items in the warehouse & update in enterprise inventory management system.
• Create, review & approve, hand over vouchers, return vouchers, release vouchers, issue vouchers, transfer voucher out & transfer voucher in for non expendable & expendable items.
• Have a good command in creating, editing, verifying of issue vouchers, return vouchers, hand over vouchers, release vouchers, TVO & TVI for non expendable & expendable items.
• Prepare issue voucher on items issued out to end users.
• Ensure all documentations are attached in the asset / item document in enterprise inventory management system.
• Liaise with FTS warehouse team on the delivery & inspection of assets.
• Receive electronically items in stock from receiving & inspection unit & putting them in their correct bin locations as per physical verification sheet.
• Conduct inventory of both non expendable & expendable items in the warehouse & update in enterprise inventory management system.
• Identify inventory discrepancies & guide SAU’s on consequent reconciliation & in line with audit observation on a monthly basis.
• Create inventory cycle line & inventory cycle vouchers for + / – discrepancy for expendable items.
• Produce detailed reports or dashboards on mission inventory related activities, with special attention on delays in write off process & overstocking of equipment on a monthly, calendar & financial year basis as per mission guidance, including reports & analysis required by supply chain management on regular basis.
• Provide product specific training whenever required.
• Be on call & provide 24 x 7 provide support to logistical issues or problems when required.
• Perform any other duties & tasks as assigned by supervisors.

Project reporting

• The selected candidate will be working under the direct supervision of the ICT Warehouse Supervisor or the Supervisor of Service Management Unit in the Republic of South Sudan

Key competencies

Education & other requirements:

Standard:

• Degree or diploma in computer science, information technology, computer engineering or any other related field.
• Must have at least 3 years of working experience in logistics.
• Computer literate with proficiency in MS Office Suite & others.
• Must have a national driver’s license & able to drive a light motor vehicle with manual transmission.
• Must be fluent in English, both written & oral.

Advanced:

• Degree or diploma in computer science, information technology, computer engineering or any other related field.
• Must have at least 5 years of working experience in logistics.
• ERP system (UMOJA) knowledge, certificates & experience are desirable.
• Knowledge on CRM (iNeed), Field Support Suite & other enterprise applications are desirable.
• Computer literate with proficiency in MS Office Suite & others.
• Experience in South Sudan is desirable.
• Must have a national driver’s license & able to drive a light motor vehicle with manual transmission.
• Must be fluent in English, both written & oral.

Expert:

• Degree or diploma in computer science, information technology, computer engineering or any other related field.
• Must have at least 8 years of working experience in logistics.
• ERP system (UMOJA) knowledge, certificates & experience are required.
• Knowledge on CRM (iNeed), Field Support Suite & other enterprise applications are required.
• Computer literate with proficiency in MS Office Suite & others.
• Experience in South Sudan is desirable.
• Must have a national driver’s license & able to drive a light motor vehicle with manual transmission.
• Must be fluent in English, both written & oral.

Key competencies required for this role:

• Excellent client orientation skills with attention to details.
• Strong communication & organizational skills.
• Detail oriented planning & high degree of accuracy & safety.
• Works collaboratively with & supports colleagues / clients to achieve common goals.

Team management

• This role has no team management responsibility.

Further information

• Qualified female candidates are encouraged to apply for this role.