ICT Project Support

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CTG overview

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Visit www.ctg.org to find out more

Overview of position

The ICT Project Support reports to the Chief of Engineering primarily involves project management roles & will be based in the Republic of South Sudan.

Role objectives

Within the delegated authority from the Chief Engineer, the ICT Project Support will handle the following duties:

Project management:

Develop project specific data collection ICT filling system in the shared drive.
Prepare project file with specific deliverables clearly marked & outlined.
These files should be updated & shared as required.
A complete schedule of deliverables should be outlined & communicated to all stakeholders.
Plan, coordinate & monitor all construction activities end to end, ensuring all project information, data & deliverables are always captured & shared with all stakeholders.
Ensure that all project deliverables are understood, technical aspects & compliance as required, design, logistical issues, material requirements, all should be clearly indicated in a format that can easily be shared & communicated.
Oversees day to day operations of the project(s) across the mission involving construction of aviation, security, road, riverine & ICT infrastructure in conjunction with Project / Field Engineer during the implementation stage of the project.
Ensure that the project outputs are delivered within the specified project timelines, cost, quality, scope, risk & benefits.
Identify potential risks & challenges associated with the clinets project, such as technology limitations, regulatory compliance issues & organizational resistance.
Develop risk mitigation strategies to minimize project disruptions.
Oversee the implementation & deployment of UN systems, ensuring that installations are completed on time, within scope & according to quality standards.
Coordinate with IT teams & facilities management to ensure smooth rollout.
Establish quality standards & performance metrics for UN systems.
Conduct quality checks, audits & testing to ensure that project delivery meet specifications & delivers desired outcomes.
Ensure full cost capture & updating of the UMOJA AUC project management module.
Ensure that asset creation is completed & real estate is created in UMOJA.
Ensure all project closure documentation is finalized approved & uploaded in UMOJA.
Prepare analysis of available data for final annual reporting of projects using information collected in UMOJA & Power BI.
Participate in performing delegated tasks as will be assigned on projects as specified in the job description.

Asset management:

Prepare a plan for the review of the assets in use & real estate assets.
Ensure ICT asset management system is updated & reflects the reality on the ground.

Project reporting

This role will work under the delegated authority of the Chief Engineer.

Key competencies

University degree in project management, engineering or related field is desirable.
A minimum of five years of experience in the field of project management, engineering or in other related fields is required.
Two years of work experience at the international level is desirable.
Experience providing asset management & supply chain support services in a volatile, conflict or post conflict environment is desirable.
Experience working with Enterprise Resource Planning (ERP) systems or similar in the areas of scheduling, inventory control, procurement & / or logistics processes is desirable.
Fluency in English is required.
Thorough technical knowledge of different waste management solutions, including on hazardous waste, ability to simplify complex information & communicate such information to less technically trained team members.
Good adaptability skills to find creative solutions depending on contexts.
Shows pride in work & in achievements, demonstrates professional competence & mastery of subject matter, is conscientious & efficient in meeting commitments, observing deadlines & achieving results, is motivated by professional rather than personal concerns, shows persistence when faced with difficult problems or challenges, remains calm in stressful situations, takes responsibility for incorporating gender perspectives & ensuring the equal participation of women & men in all areas of work, demonstrates knowledge of strategies & commitment to the goal of gender balance in staffing.
Speaks & writes clearly & effectively, listens to others, correctly interprets messages from others & responds appropriately, asks questions to clarify & exhibits interest in having two way communication, tailors’ language, tone, style & format to match audience, demonstrates openness in sharing information & keeping people informed.
Works collaboratively with colleagues to achieve organizational goals.
Solicits input by genuinely valuing others’ ideas & expertise, is willing to learn from others.
Places team agenda before personal agenda.
Supports & acts in accordance with final group decision, even when such decisions may not entirely reflect own position.
Shares credit for team accomplishments & accepts joint responsibility for team shortcomings.