Operation Assistant

Vacancy positions in Ethiopia

The Korea Foundation for International Health Care (KOFIH) is a Korean Government Agency under the Ministry of Health and Welfare working in many developing countries to create a development partnership and envisages seeing healthy community with particular focus on improving HSTP II with Ministry of Health of Ethiopia. For more information about KOFIH, visit website www.kofih.org/en

The organization is seeking to recruit competent Office Operation Assistant who is focused on outcomes, excellent problem solver and strong communicant to take charge and assist office operation at KOFIH Ethiopia Office.

Role of the office operation assistant

The role of the office operation assistant is to involve in providing administrative assistance to colleagues, clients and stakeholders of the business mainly responsible for administrative duties for all operations to communicate with office and request information required for the implementation of all operation relevant duties.

The operation assistant should be familiar with audits, invoices and budget preparations. Ideally, the candidate demonstrates interest in managing office activities, including support of operations and overall day-to-day office works with excellent organizational skills and is able to handle time-sensitive tasks. Ultimately, the candidate will be responsible for organization’s administrative procedures.

Key Responsibilities include but not limited to:

• Provide support to operations manager as and when required.
• Update office operation procedures document as needed.
• Coordinate with Manger to schedule team meetings and to provide follow-ups.
• Assist the Manager in managing and resolving operational issues.
• Work with Manager to provide excellent working environment.
• Order, store and organize all office supplies.
• Manage incoming and outgoing letters.
• Perform general office administrative duties.
• Assist record, reconcile and manage payments and receipts on time .
• Manage all office orders on regular basis.
• Maintain logs sheets for office activities.
• Support staffs in coordinating & facilitating goods & services for the office.
• Assist managing and take care of office supplies and assets at KOFIH office.
• Ensure the accurate recording of all transactions including supporting documents to comply with KOFIH’s accounting policy and generally accepted accounting principles.
• Assist provision of training, technical support and supervision to other operation staffs to ensure sufficient skill level exists for the effective office operation.
• Reporting to Representative/manager and supporting the finance and accounting teams
• Making reservations for various off-site business meetings
• Categorize and document files related to administration
• Performs other related duties as required by the supervisor.

Terms of employment: One-year based contract subject to 3 months probationary period with possibility for extension based on proven performance.