Paralegal | American Farm Bureau Federation [AFBF]

American Farm Bureau Federation [AFBF] is looking for a Paralegal. The Paralegal will assist department staff in the handling of all legal affairs and corporate governance functions of the organization. They will report to the Governance Administrator. This role will be located in Washington, DC at a salary range of $95,000 – 105,000. This position is eligible for telework schedule.

DUTIES and RESPONSIBILITIES:

• Assist in scheduling, planning and preparation of materials for AFBF Board of Directors and affiliated companies. This includes maintaining documents on board portal, board email lists, board and committee charts, drafting meeting notices, agendas, and first drafts of meeting minutes, drafting registration form for board meetings, monitoring responses and working with office operations team to ensure proper hotel accommodations.
• Assist with planning and preparation for annual meeting of the AFBF voting delegates, including management of voting delegate registration, staffing the credentials desk, and preparing voting delegate meeting materials and other related materials as requested.
• Coordinating with accounting staff to ensure appropriate board and delegate per diem payment and expense reimbursement.
• Assist with maintenance of corporate and historical records housed within the Office of General Counsel, including permanent records of the voting delegates, board of directors and related committees.
• Assist with review and processing of routine business contracts, leases and renewal of corporate insurance policies including monitoring of contracts in need of review, communications with staff regarding contracts, timely documentation of contract status, and ensuring appropriate electronic filing of all final contracts.
• Assist in editing and production of legal department communications, publications and presentations including preparation of reports on legal advocacy program and related expenses.
• Conduct legal and other research as needed.
• Administration and maintenance of Document Management System.
• Preparation of forms for AFBFA’s state charitable solicitation registrations and IDEA’s state business registrations, working with outside counsel and accounting staff as needed.
• Maintenance and organization of legal case room.
• Assist with organizing and hosting legal meetings and conferences as requested.
• Other duties as assigned.

RELATIONSHIPS:

Maintain strong, positive relationships with OGC and other AFBF staff, AFBF and affiliated companies’ officers and boards of directors, volunteer leaders and state Farm Bureau staff.

EDUCATION OR TRAINING:

• Bachelor’s degree required
• Paralegal Studies degree or certification preferred

EXPERIENCE AND SKILLS REQUIRED:

• 3-5 years of law firm or corporate legal department experience
• Excellent organizational skills with ability to prioritize and manage a large workload efficiently and effectively
• Strong analytical and problem-solving capabilities
• Excellent interpersonal skills and collaborative mindset
• Professional communication skills, both in oral and written form
• Demonstrated integrity and ability to maintain confidentiality and exercise discretion.
• Strong work ethic and ability to work effectively under pressure.
• Proficient in Microsoft Office suite (Word, PowerPoint, Outlook, Excel)

PREFERRED EXPERIENCE AND SKILLS:

• Familiarity with corporate governance basics
• Proficient with legal research software, PACER, document management and board management software, ,

OTHER REQUIREMENTS:

• This position requires a high level of discretion and the ability to strictly maintain confidential information.
• Travel as needed.

TO APPLY:

Please complete application, submit resume and cover letter addressing your experience and qualifications as aligned with the needs of the organization, as well as your specific interest in American Farm Bureau Federation.

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