Devonshires Solicitors
Job title:
Secretary (Completion Team) – Real Estate and Projects
Company
Devonshires Solicitors
Job description
Devonshires has been based in the City of London for more than 150 years. From our offices in London, Leeds,
Birmingham, and Colchester we provide legal services throughout England and Wales. Our clients range from some
of the world’s largest multi-national corporations to private individuals. We act for a significant number of charities,
housing associations and Regulators. We would describe ourselves as “full service” with specialists in
Commercial/Corporate, Civil Litigation, Housing, Employment, Real Estate & Projects & Property Development. Over
the past few years, we have grown significantly and now have approximately 350 employees and a growing
international reach.
The Team:
The Real Estate team is at the heart of Devonshires’ business. Within the Team, there are 18 dedicated partners
working on a wide variety of property transactions with a broad range of clients from registered providers of social
housing and care homes, through to private developers, acting on sites and developments from a handful of units to
thousands, to portfolio and street property acquisitions and disposals.
Job Purpose:To provide comprehensive secretarial support to the Development sale team and help meet client expectations in
line with the department’s objectives.Main Duties and Responsibilities:This is not an exhaustive list and from time to time it may be necessary to vary these to meet the department and
business needs.
- Additional support on a wide range of tasks as part of the secretary inbox;
- Confidently liaising with clients:
- Producing bills on completion and ensuring clear ledgers:
- Issuing completion emails the day of completion:
- Creating and sending of CHAPS/BACs forms in a timely manner;
- Assisting fee-earners with the opening of new files;
- Receiving phone calls from clients, routing them or taking messages as appropriate, liaising with external
clients;
- Organising and maintaining tidy and accurate files both in hard copy and electronically;
- Dealing with matter balances and archiving files:
- Uploading of documents to DocuSign and preparing for signature, downloading and saving once signed;
- To provide cover and support to the other secretaries within the team as and when required. Flexibility is
important as there can be considerable fluctuations in the amount of work produced by fee earners.Attributes and Skills Required:
- A minimum of 12 months experience in a similar role
- Good knowledge of accounting systems
- Excellent attention to detail to produce work / documentation which is consistently of a high standard;
- Familiar with MS PowerPoint, Excel, Outlook and Internet applications;
- Excellent communication skills, both written and verbal;
- Confident in liaising with all teams across the business;
- Ability to prioritise workload to increase efficiency for the team and manage multiple tasks and projects at
any given time;
- Ability to manage multiple deadlines and meet them successfully;
- Shows initiative and is self-motivated;
- Able to convey clear and concise information to clients and external organisations, which will not
compromise the practice or the firm.If you would like further details or wish to apply for this position please email your CV and covering letter direct to
and complete the diversity monitoring questionnaire which can be accessed by
All recruiters must submit their candidates’ CV via our HR team or using the recruitment inbox listed above. Only HR can agree
terms of business with third parties, provide the appropriate privacy notice to be shared with candidates and ensure that the firm
maintains its commitments to LEXCEL, ISO27001 and Equality Diversity & Inclusion.
Devonshires Solicitors LLP is committed to providing equal opportunities in employment and to providing a workplace free from
discrimination and harassment. As such all job applicants, employees, partners and third parties who come into contact with
us, will receive equal treatment, regardless of age, disability, gender identity, marriage and civil partnership, trade union
activities, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. We welcome applications from groups
where we are currently under-represented. For this reason, we ask that all candidates complete the in complete confidence for statistical purposes in order that we can effectively monitor how well our Diversity
procedures are working. To review our policies on Diversity & Inclusion and Dignity at Work please visit our recruitment pages
Expected salary
Location
London
Job date
Fri, 01 Nov 2024 02:34:48 GMT
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