Senior Company Secretarial AssistantCompany Secretarial Assistant 2Senior Company Secretarial Assistant; In-house listed plcReporting Line: Company Secretarial Manager
Location: Head Office, Dublin 4 (Hybrid working 2 days onsite)Role SummaryAn opportunity has arisen for an enthusiastic Senior Company Secretarial Assistant with core Company Secretarial experience to work in-house with a listed plc. We are looking to hire a Senior Company Secretarial Assistant who enjoys transactional company secretarial projects and is keen to gain listed company experience. Minimum 6 year’s relevant experience in subsidiary governance, a Bachelor’s Degree and have completed the CGI Qualification with Associated Member (ACG) status required.The role:This role within the Group Secretariat function will consist of a broad range of responsibilities which will include, but are not limited to:
Managing various listing rule requirements, including draft and release of market announcements to NYSE and LSE stock exchanges, and filing with other regulatory bodies
Assist with PLC compliance including with NYSE and LSE listing rules, Market Abuse regulation, Companies Act and EU Statutory Directives, including monitoring changes in relevant legislation and the regulatory environment
Assisting with preparations for the AGM or other shareholder general meetings and drafting relevant shareholder communications
Assist with settlement mechanisms for employee share schemes, including liaising closely with the Group Reward function, completion of block listing applications, supplementary listing applications, filing of statutory forms, liaising with external parties, drafting reports and communications
Responsible for updates to relevant Group policies and drafting board paper submissions to plc
Supporting subsidiary governance of Group entities including managing a portfolio of subsidiaries, leading on intra-group transactions, supporting with Mergers and Acquisitions, financing, rationalisation, reorganisations and other transactions and projects
Act as first point of contact for subsidiary directors, be comfortable providing support and advice, implementing improvements to existing governance processes
Manage quarterly debt servicing arrangements, including liaising with relevant stakeholders
Act as Company Secretary to relevant subsidiaries, prepare agendas, collate subsidiary board packs, attending of quarterly subsidiary board meetings in relevant jurisdictions, and drafting of minutes and matters arising
Maintenance of statutory and administration records and all related company registers in accordance with local regulations and legislation, updating legal entity database Diligent Entities, updates to Group Structure Chart, annual statutory compliance obligations, liaising with the Registrar of Companies and local service providers
Oversee quarterly updates to the Group Structure Chart and Governance tracker, including ensuring attestations are completed, and co-ordinate release of quarterly updates to internal stakeholders and the external auditors
Develop and maintain an excellent relationship with key Group Functions from Finance, Tax, Treasury, Legal and Compliance as a trusted business partner with stakeholders across these functions
Support junior members of the team through training and be a ‘go-to’ person for assistance on more complex matters
Support the Group Secretariat function in delivering governance projects or any other task assigned by the Company Secretarial Manager or Deputy Company Secretary.
Requirements:
Qualifications and Experience (Minimum): Associate of the Chartered Governance Institute (ACG), a bachelor’s degree and a minimum of 6 years relevant company secretarial experience in a similar role providing senior-level company secretarial support in a Company Secretariat team
Considerable experience in leading a subsidiary governance framework
Strong ability to work autonomously to deliver high quality work with minimal oversight
Excellent communication skills both oral and written (English) with the ability to interact professionally with senior executives
Has a strong knowledge and understanding of listing regime requirements of NYSE and LSE (desirable)
Maintain confidentiality, highly organised and ability to prioritise effectively and strong attention to detail
Displays confidence in presenting creative solutions to problems using own initiative and shows an in-depth commercial understanding and analysis
Proactive with a hands-on approach and a can-do attitude
Strong team ethic and willing to support team members to meet deadlines where relevant
