Senior Finance and Budget Officer

Position Title: Senior Finance and Budget Officer

Duty Station: Amman, Jordan

Classification: Professional Staff, Grade P4

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 17 June 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the direct supervision of the Chief Resource Management Unit (Chief RMU), and in close coordination with the Resources Management Unit of the Regional Office for Middle East and North Africa (MENA) in Cairo, the Department of Financial and Administrative Management (DFM), and other relevant Divisions/Units at Headquarters (HQ), and the Administrative Centres in Manila (MAC) and Panama City (PAC), the Senior Finance and Budget Officer will be responsible and accountable for administering, monitoring and managing the financial, budgetary and treasury activities in the Country Office and it’s sub-offices.

Core Functions / Responsibilities:

1. Provide expert advice and feedback to the Chief RMU, on the financial management of Gazaresponse.
2. Oversee the budgetary planning, preparation, analysis, monitoring and reporting of Gaza response programmes.
3. In close collaboration with respective Resources Management Unit (RMU), take a lead in the standardization, establishment and implementation in compliance with IOM’s financial rules and regulations of the following:
4. Project structures and mapping guides to facilitate financial performance monitoring and reporting. Work closely with the PRIMA team and provide technical guidance to the relevant colleagues on this system and related processes;
5. User-friendly tools and templates on budgeting, financial analysis and monitoring, review, reporting and evaluation,
6. Standard operating procedures (SOPs) for financial monitoring aspects of Gaza response programmes,
7. Establish Means of Verification required for justification of expenses; and,
8. Develop adequate tools for monitoring of Implementing Partners, as well as close coordination with programme/cluster.
9. Ensure that Budgets Monitoring and Reporting Unit meets IOM and donor financial compliance requirements.
10. Contribute to the set-up, implementation, expansion and close-out of programmes and grants with Implementing Partners via providing advice and guidance on compliance relevant to financial management and accountability, on terms and conditions of awards and agreements as well as IOM’s financial rules and regulations in close coordination with Chief Resource Management.
11. Develop and recommend process and internal control mechanisms to increase efficiency and effectiveness and ensure that IOM standards are met in Gaza Emergency Response Office.
12. Oversee budgetary planning, review financial viability, and provide expert advice and guidance on justification and sustainability of funding requests including start-up budgets and associated risks; co-funding requests.
13. Take a lead in coordinating analysis of annual budget submissions; preparation of annual budgets in coordination with the Chief Resource Management and prepare presentations of final budgets, performance reports, new financial templates and tools including narrative justification for senior management’s consideration.
14. Provide expert advice, guidance and feedback on budgetary planning, monitoring and control, including proposal of cost-effective solutions and corrective measures, to ensure transparent. and fair allocation, generation and mobilization of resources and the use of cost-effective services.
15. Evaluate and endorse budgets proposals and ensure completeness and accuracy, with a view of seeking adequate coverage of shared staff and office costs and relevant risk management aspects.
16. Ensure the timely and accurate review, consolidation, and submission of financial reports to the donors within set deadlines.
17. Deliver in-house training sessions relevant to the professional area to build capacity of IOM staff involved in financial management, monitoring, reporting and resource management functions in Gaza Emergency Response Office.
18. Assist internal and external auditors in matters concerning the financial aspects. Respond to financial audit queries. Analyse recommendations and lessons learnt from internal and external audits relevant to the financial management, ensure proper follow up and action on relevant recommendations.
19. Establish and maintain a system for reporting and sharing relevant financial updates with internal and external stakeholders; develop reporting templates for financial and narrative reports and establish clear deadline for submission of regular financial performance reports.
20. Synthesize and coordinate with other Country Offices supporting Gaza operations and units the interim and final financial reports in accordance with project requirements and IOM financial regulations prior to submission to the Project/Cluster Managers and donors.
21. Provide inputs to agreements, financial management rules and procedures and prepare working papers, documents, reports, programme and budget.
22. Confirm the appropriate budget lines (WBS), and guidance on administrative and financial matters to the Project/Cluster Managers.
23. Perform such other duties as may be assigned.
24. Travel on short notice within the countries of Gaza response.
25. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution with seven years of relevant professional experience; or,
• University degree in the above fields with nine years of relevant professional experience.
• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA),Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.

Experience

• Extensive experience in all areas of financial administration including financial management, accounting and budgeting;
• Extensive experience in human resources management;
• Extensive experience in supply chain management;
• Experience using an Enterprise Resource Planning system;
• Experience in large emergency operations an advantage;
• Experience in oversight of contracting of partners, vendors, and administration of financial grants;
• Experience in monitoring and evaluation and / or audit an advantage; and,
• Working experience in complex environment setting is required.

Skills

• Knowledge of Oracle highly desirable;
• Ability to work closely with government and international officials;
• Demonstrated ability to act independently and exercise sound judgment;
• Ability to work under pressure;
• Demonstrated ability to prepare clear and concise reports;
• Ability to use software to gather, collate, analyse, and present complex information; and,
• Knowledge of International Public Sector Accounting Standards (IPSAS) an advantage.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English, is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

This position will sit in Amman as part of the Gaza Coordination Office and its sub-offices.

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 3

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 3

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply

Interested candidates are invited to submit their applications HERE via PRISM, IOM e-Recruitment system, by 17 June 2024 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: VN 2024 329 Senior Finance and Budget Officer (P4) Amman, Jordan (58903411) Released

Posting: Posting NC58903412 (58903412) Released