Vacancy announcement
Position
Senior Finance Officer
Starting date
ASAP
Location
Kampala
Type of contract
Fixed-term
About ACTED
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil societyworldwide by investing in people and their potential.
We go the last mile: ACTED’smission is to save livesand support peoplein meeting theirneeds in hard-to-reach areas. With a team of 5,900 national staff and 400 international staff, ACTED is active in 38 countries and implements.
more than500 projects a year reaching over 20 million beneficiaries. More on www.acted.org.
Key roles and responsibilities
Main objective:
- Finance Officer will be in charge of cost management and accounting at the Kampala capital, management of financial and cash flows between Kampala and Areas.
- HE/SHE will also support to ensure the financial soundness of the mission and the projects carried out in the country, HE/SHE will specially support on the expenditure and cost control, accounting and budget monitoring, as well as financial reporting, both internally to HQ and externally to donors, under the supervisor of the country finance managers, he/she tasks with the Finance Manager.
- Respect and follow-up ACTED’sfinancial procedures.
General Objectives
- Produce financial information in the properformat to CFM,ACTED Paris andother external agencies as needed.
- Financial Reporting of ACTED’s projects to donors.
- Ensure an efficient flowof information withCoordination & HQ Paris.
- Support CFM to guarantee the proper useof fund throughthe respect of procedures (internal control, risk management, legal compliance) and the maintenance of accurate accounting records.
FUNCTIONS
Duties and Responsibilities.
- Accounting and Treasury/Cash Management:
Accountancy:
- Supervise accountancy procedures: filing of documents, allocation of expenses, vouchers registration, balance checking, etc., for Uganda;
Treasury:
- Open/close bank accounts on the authority of the CFM/DCD/CD;
- Oversee themanagement of bankaccounts: follow transfers, check balances;
- Supervise the management of safes andcash: available amount, balance checks, security instructions;
- Assess monthly cash-flow needs forprojects and basesand communicate cashrequests to theHQ;
Commitment of expenditure
- Support CFM to Set up and formalize procedures for the commitment of expenditure, conform to ACTED procurement guidelines: collect visas of authorized staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment according to local practices;
- Support CFM to Ensurethat procedures are adhered to in termsof contracts and payments;
- Support CFM to Ensure that proofs of purchase are valid (contracts, orders, bills, invoices, delivery receipts etc);
Budget Follow up ;
- Financial accountability of ACTED’s projects implemented in Uganda;
- Financial followup of ACTED’sprojects implemented in Uganda;
- Financial analysis of ACTED’s projects implemented in Uganda;
- Ensure an on-time and efficient flowof information withCountry Coordination and Area Coordination.
Financial Report
- Ensure an on-time and efficient flowof financial reportto the donors;
- Follow up of financial report with the HQ and donors;
- Support the preparation process of Internal / External Auditsof donor at required time.
- Timely preparation of Internal reports (TITANIC)
Training/Capacity Building.
Ad hoc training of finance personnel.
Salary ranges form 4,000,000 to 5,000,000 UGX D1-D3 gross pay
Required qualifications and technical competencies
- Bachelor’s Degree in any related field such as finance and accounting, business administration, or related field
- Full professional, accounting, qualification e.g Certified Public Accountant.
- Membership of professional accounting body will be an added advantage.
- At least 3years accounting experience in financial reporting, preferable in the NGO environment.
- Experience in grants management.
- Experience in data entries and using accounting software, Microsoft Navision ERP is an added advantage.
- Strong attention to detail and good analytical skill.
- Hands-on experience with accounting software like FreshBooks and Quick books
How to apply
- Qualified Uganda Nationals with the required qualifications/skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single Document in PDF with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts. Send to [email protected] and copy [email protected] before 5:00PM on the 31 of May 2024 with the subject line as SENIOR FINANCE OFFICER. Note that Applications sent without this exact subject line will not be shortlisted.
- Only shortlisted candidates will be contacted. Shortlisting will be done on rolling basis and ACTED reserves the right to hire before the deadline.
- ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent(s) in connection with recruitments. ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behavior and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.
ACTED is an Equal Opportunity Employer
