JOB TITLE: Senior Finance Officer (C&C)
TEAM/PROGRAMME: Thailand Programme
LOCATION: Bangkok
CONTRACT TYPE: Fixed Term
ROLE PURPOSE:
The Senior Finance Officer is responsible for the day-to-day and monthly accounting and support to Finance Function for County Office, Bangkok Field Office and Sub-Regional Hub. The position makes an important contribution to supporting financial control & compliance, bank & cash balance management, and financial support to the HR department, that accounting practice is performed in compliance with SCI and SCT policies and procedures and donor regulations.
SCOPE OF ROLE:
Reports to: Senior Finance & IT Manager
Staff reporting to this post: None
Direct: Finance Assistant
Indirect: –
Budget Responsibilities: None
Role Dimensions: None
KEY AREAS OF ACCOUNTABILITY:
Cash & bank management
- Update petty cash and bank payment tracking to ensure there is sufficient cash for operational and security proposes and monitor the bank balance to ensure that SCT Country has adequate funds from the SCT Country Office
- Prepare monthly bank reconciliation
- The complete full process of bank management according to the policy
- Maintain all cash and bank document (Reconciliation, Bank Statement, Cash Count, etc.) are filed.
- Review requisition/cash vouchers (against budget, coding, authority, policy, supporting docs, and accuracy) and process payment
- Handle designated payments through cash payment vouchers with due approval of the authorized signatories
- Checking an outstanding program advance before releasing a new program advance and reconciling monthly
- Support for reviewing cash requests and ensure cash management for daily activities according to SCI and SCT finance policy
- Coordinated with budget holders to consolidate information on their activities plan for the month
- Ensuring weekly cash counts are conducted
- In charge of day-to-day cash/safe management
- Liaise with banks and provide support in all matters related to SCI Country Office
- Maintain and support changing bank signatories and provide an induction to the new bank signatures
- Inform staff partner and supplier when the payment is made
Financial support to Human Resources
- Coordinate with the HR department to review staff salaries and benefits paid according to contract, including increments and cost of living increases are added at the appropriate times; all tax liabilities according to the country rules and regulations are met accurately and on time.
- Enter monthly staff payroll and benefit into Agresso
- Review and process the international staff payroll & benefit from the inter-charge system
- Review monthly staff income tax
- Process monthly payment for staff benefits into the Agresso system; annual leave accrual, 13th-month salary, saving scheme, staff compensation fund, staff & family insurance, and staff wellness.
Month-End:
- Pay and record staff benefits before month-end
- Ensure all transaction records into Agresso and submit the document for posting
- Month-end cash reconciliation
- Month-end bank reconciliation
- Review accrual and prepayment much have supporting documents sufficient
- Provide detail of other balance sheet items required for monthly financial review (e.g. Programing advance)
- Review field office shared cost and premise cost and adjust it when necessary
General Accounting:
- Maintain accurate recording of transactions into the Agresso system
- Prepare the monthly withholding tax forms (PNG. 1, 3, 53 and 54) and submit the report to the revenue department to meet the monthly deadlines.
- Review accrual/prepayment must have sufficient supporting documents
- Prepare documents and records for the audit as requested
- Maintain physical financial supporting documents and filing securely according to the SCT & SCI finance policy
Other:
- Bi-weekly update exchange rate information for Budget Holders
- Further responsibilities, tasks and competencies will be adjusted based on organisational developments.
SKILLS AND BEHAVIOURS
Accountability:
- holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
- sets ambitious and challenging goals for themselves and their team takes responsibility for their own personal development and encourages their team to do the same
- widely shares their personal vision for Save the Children, engages and motivates others
- future orientated, thinks strategically and on a global scale.
Collaboration:
- builds and maintains effective relationships with their team, colleagues, Members and external partners and supporters
- values diversity sees it as a source of competitive strength
- approachable, a good listener, and easy to talk to.
Creativity:
- develops and encourages new and innovative solutions
- willing to take disciplined risks.
Integrity:
- honest, encourages openness and transparency; demonstrates the highest levels of integrity
QUALIFICATIONS
- Thai National
- A Bachelor degree in Accounting or a related field all required
- At least 3 – 5 years experience in a finance post
- Proficiency in computer use with various software packages
- Able to travel for work and support to provinces
EXPERIENCE AND SKILLS
- Familiarity with an accounting package
- Experience working with international NGOs
- Experience in preparing for withholding tax forms (PNG.1, 3, 53 and 54)
- Excellent knowledge of Microsoft Office, outlook, word, and excel
- Good interpersonal skills
Additional Job Responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the Save the Children Equal Opportunities and Diversity policies and procedures.
Child Safeguarding
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding Our Staff
The post holder is required to carry out the duties in accordance with the Save the Children anti-harassment policy.
Health and Safety
The role holder is required to carry out the duties in accordance with Save the Children Health and Safety policies and procedures.
Interested candidates should apply and submit a motivational letter, comprehensive CV, expected salary and details of at least 3 referees via the following link;
Due to the volume of applications, only shortlisted candidates will be contacted.
“We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse”
How to apply
Interested candidates should apply and submit a motivational letter, comprehensive CV, expected salary and details of at least 3 referees via the following link;
Due to the volume of applications, only shortlisted candidates will be contacted.