(Somali nationals are highly encouraged to apply)
Position title: Senior Finance Officer
Duty station: Mogadishu, with frequent travel to other locations
Reporting to: Accounting Manager
Type of Contract: One-year Fixed Term
Starting date: As soon as possible
About CARE
CARE works around the globe to save lives, defeat poverty and achieve social justice. We seek a world of hope, inclusion and social justice, where poverty has been overcome, and all people live with dignity and security, with a specific focus on the empowerment of women and girls. CARE’s Vision 2030 strategy includes six broad impact areas, with specific impact targets and metrics aligned with the Sustainable Development Goals. CARE anticipates that its impact will increasingly be achieved at the systems level as part of its quest for sustainable impact at scale, achieved through local leadership in partnership with governments, the private sector and civil society actors.
Job Summary
The primary role of the Senior Finance Officer is to ensure complete and accurate financial data records and proper documentation are maintained by the Hub office. S/He coordinates the processing of all financial data in the system and prepares and submits accurate financial reports to all stakeholders in a timely manner to assist management in meeting donor compliance and other statutory requirements. S/He participates actively in the management of the day-to-day financial operations at Hub level by supervising a variety of accounting activities including vendor payments, cash receipts, payroll journal entries, accrual and other adjusting journal entries as well as account reconciliation, support of audit preparation, budget and forecast activities.
This position will manage the hub finance department (accounts payable, accounts receivable, commodity accounting, sub offices management, cashier, archiving, digitization of financial documents etc) on a day-to-day basis to ensure that all-financial processes are efficiently and effectively functioning to provide the relevant support to the hub office. The Senior Finance Officer will ensure that all financial processes are functioning effectively and efficiently, monitor financial results to detect risks and bring them to the attention of the Accounting Manager. He/She will plan, execute and evaluate all activities of financial management of the Hub and create, update and ensure the fulfillment of financial policies and procedures.
The position will proactively monitor the financial results and brings potential and real financial issues, risks and bring them to the attention of Accounting Manager.
The position will coordinate with Programs, MIS, procurement, Human Resources and Administration and other departments on all finance related issues. The position will supervise the Finance Officer and ensure financial leadership in the area. The position has technical line management to the Country Senior Finance team and a dotted line to the Hub Coordinator.
The position will make field visits to check on Sub/field offices’ finance and feedback on Accounting Manager for support.
Job Responsibility 1: Data Processing and Accounting Systems Implementation
Ensure timely processing and posting of payroll transactions, accruals, and other adjusting entries, and verify the correctness of spreadsheet journals.
Participate in cost allocation preparation by preparing and submitting cost allocation, such as SPC and other cost pool allocations, and approve certain GL journals.
Manage Cash Disbursements and Advances through ensuring timely processing of cash disbursements and advances settlements using appropriate vouchers, and verifying the accuracy of voucher upload spreadsheets.
Ensure proper creation of deposits and accounting entries.
Support forecasting of CO cash needs, ensure proper recording of cash requests and settlements, and review monthly bank statements transmitted to SSC.
Review assets accounting and depreciation reports before closing period, assist with assets maintenance and retirements in the system, and reconcile inventory differences.
Review and process all data submitted by disconnected users, ensuring proper documentation and processing in the system.
Safely maintain, scan, and transfer all financial documents from Hub/Sub offices to a central location (Hargeisa) for safe custody, in accordance with CI document policy.
Job Responsibility 2: Treasury and Cash Functions
Coordinate banking operations and maintain liaison with Hub bankers as delegated by the Accounting Manager.
• Supervise the collection of contractual and miscellaneous receivables;
• Prepare cash flow analysis and quarterly cash needs budget/forecast;
• Implement CO account payable and cash disbursement policies – this includes; Verifying Payment Requests and Advance Settlements for further processing, timely and accurate processing of monthly staff payroll payments for national staff, Payroll upload into PeopleSoft, statutory deductions payments done as per the guidelines ensuring timely submission to the authority .
• Ensure all CO bank statements are provided to SSC in a timely manner;
• Review bank and cash accounts reconciliation completed by SSC and initiate corrective actions as necessary.
• Ensure that the hub office has sufficient cash flow to meet current and future obligations according to sound cash management practices including preparation of monthly cash-flow based on information from budget-holders, Payables and Grants and Contracts expected in-flows.
• Maintain and review banking operations to meet current management’s requirements including updating authorized signatory list, opening/closing bank accounts, complying with banking regulations and technological changes as well as Perform Quarterly Bank confirmation of active accounts and signatories.
• Management of Staff Receivables – including prompt collection of old receivables.
Job Responsibility 3: Period Closing, Financial Reporting and Audit Support.
• Participate actively in the management of the closing period by using the closing checklist or other appropriate tools to ensure all required activities are completed accurately and timely.
• Monitor unposted vouchers and unposted journals and follow up with budget holders or approvers to ensure all transactions are processed before closing the period;
• Perform account quality controls prior to period closing, to include: accounts reconciliation (e.g. payroll recon, sub-office reports review, sub-ledger recon, etc.); review of accounts fluctuation to identify and address any unusual movements; generate and review reports to ensure accounting entries are properly created (e.g. asset depreciation) etc.;
• Prepare all required financial reports in a timely manner for submission to management, program staff, Shared Services Center and other stakeholders.
• Assist the Accounting Manager, FD and other senior CO staff in the development of project proposals, personnel and development plans.
• Participate in budgeting and forecasting activities as necessary
• Assist the CO management in preparing responses to audit findings, planning and implementing audit recommendations.
• Prepare statutory returns as per requirements by the Government and pass these to the supervisor/Head of office for review/approval prior to submission.
Job Responsibility 4: Team management, talent and staff development
- Supervise, direct and review the work of the accounting staff (including, but not limited to, account reconciliations, payroll, accounts payable transactions, etc.) and ensure appropriate segregation of duties within team.
• Setting smart goals, Key Performance Indicators (KPIs), monitoring performance of supervisors and conducting the annual performance appraisal for staff.
• Provide training to new and existing staff as needed
• With the support from the Accounting Manager (or equivalent), handle staff performance and other personnel issues.
• Work with each direct report and the Accounting Manager (or equivalent position) to establish goals and objectives for each year and monitor and advise on the progress to enhance the professional development of staff.
• Support the Accounting Manager with any special projects and workflow process improvements.
• Participate in talent reviews and management initiatives to develop and retain skilled accountants in the country office.
Other responsibilities as assigned.
Every staff member in Somalia is accountable for:
- Prioritizing safety and security by being vigilant of existing risks and refraining from complacency or engaging in activities that pose unnecessary risks and contributing to their safety and security by adhering to all established policies and procedures.
- Familiarizing themselves with and comprehending the organization’s security plan and guidelines, including any updates as well as actively participating in the development and upkeep of safety and security measures and ensuring compliance.
- Communicating any pertinent information, observations, and perceptions related to safety and
security with their line management or the CO security team.
- Demonstrating commitment to gender transformation, learning and development through promoting and maintaining an organizational culture that advances gender equality, reduces power abuse and inequalities, and fosters trust and safety.
- Creating, promoting and maintaining a safe organizational culture for all people who work for and with CARE, including our partners, and the communities and program participants we work with.
Qualifications Required Education:
- Bachelor’s degree in business administration, Commerce, Finance or Accounting with CPA III or demonstrated experience to the required skills.
Desired:
- Audit experience is an added advantage
Required Experience/Technical Skills
5 years of experience in similar positions
• Proficiency in English
• Proficiency in Microsoft Office including Excel and good skills at using financial software applications.
• Good understanding of the application of GAAP and adherence to Internal Control systems.
How to apply
Interested candidates who meet the criteria above are encouraged to send their application lettersand detailed CV in one PDF document to (SOM.Recruitment@care.org ) by referring to the job title “(Senior Finance Officer )” as the subject line of the email, latest on Thursday, 30th January 2025.
Only shortlisted candidates will be contacted.
For more information about CARE and its programs, visit www.care.org
CARE is an equalopportunity employer promoting gender equity and diversity. Women and men from marginalized groups are positively encouraged to apply. Our selection process reflects our commitment to protecting children from abuse. CARE is a zero-tolerance organization for child abuse, sexual exploitation, and abuse.