Citco
Job title:
Senior Project Coordinator, Chief of Staff PMO
Company
Citco
Job description
Description
Senior Project Coordinator, Chief of Staff PMO
Dublin, Ireland
About Citco
Citco is a global leader in fund services, corporate governance and related asset services with staff across 50 office locations worldwide. With more than $1.8 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients’ needs.
For more information about Citco, please visit
About the Chief of Staff PMO
The Chief of Staff PMO is aligned with the Projects and Governance Team (PGT) and is charged with providing multiple CFS Lines of Business units (Hedge Fund, CAIS, Institutional Services, Private Equity, Real Estate, Investor Relations, Ancillary Services) operational assistance and project management of new initiatives where required. It is a relatively new team continuously expanding its reach and impact across the business.
This team works closely with the Chief of Staff, Finance and Human Resources to support CFS goals and operations globally. Managing Projects that touch all areas of the business, across multiple departments, and partnering directly with senior leadership stakeholders. Additionally, the successful candidate will work closely with the wider PGT team and assist on projects/initiatives as required.
Your Role:
- Provide support on assigned projects, managing expectations and communicating delays on projects to the AVP/VP. Tailoring communication style appropriately for each stakeholder group
- Assist the Chief of Staff team to analyze headcount and working capital reporting to support the Chief of Staff with producing metrics for senior management
- Partner with team members in facilitating regular meetings with stakeholders throughout the various stages of the task/project with agendas, recap notes and action items
- Assist with project initiation under the guidance of the AVP/VP to define scope, tasks, timelines and identify stakeholders, primarily Project Sponsor(s) and Senior Management for the various projects to be undertaken
- Support the AVP/VP with the execution of small to medium sized projects by documenting, organizing and monitoring project activities, inclusive of the below:
- Assist with the definition of project plans, ensure information is gathered from appropriate stakeholders and sign-off is obtained
- Assist with documenting detailed requirements for initiatives
- Ensure identified risk and issues are tracked and escalated to the AVP/VP
- Maintain project schedules
- Participate in post project reviews, documenting lessons learned
- Track project progress against defined milestones
- Follow standard PGT PMO procedures and tools to manage projects to successful completion
- Support the AVP/VP with the execution and preparation to design and send communications that are in line with Citco global messaging. Reporting on and chasing completion rates to ensure compliance with global company policies and guidelines, Including;
- Completions for Annual Performance Review Cycle
- Mandatory training reporting and reminders
- Unallocated vacation usage
- MT Visits Tracking
- Maintain confidentiality when sensitive projects arise
- Ability to work under pressure, be diligent and use initiative to prioritize important tasks
- Work closely and maintain relationships within the Projects & Governance Team, be open to collaborating across multiple projects
About You:
- You have a bachelor level degree
- You have 2-4 years in a similar roles, preferably in financial domain
- You are a self-starter who can demonstrate taking initiative and ownership in current role
- You have strong time management capabilities and ability to handle multiple competing task deadlines under pressure
- You have excellent communication, organizational and presentation skills
- You have advanced MS Office suite skills
- Assets/Nice to haves:
- You are CAPM Certified or pursuing PMP certification
- Exposure to Project Management Offices / Broad scale business management is a plus
- Experiencing dealing with C-level executives
Our Benefits
Your well-being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.
We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.
Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.
Expected salary
Location
Dublin
Job date
Sun, 04 Feb 2024 05:27:52 GMT
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