Site Support Administrator / Receptionist

Job title:

Site Support Administrator / Receptionist

Company

Hartley People

Job description

Hartley People Recruitment are working alongside one of the leading Manufacturers in the South East seeking a Site Support Administrator in Waterford City. This position is primarily responsible for delivering administrative support across various functions within the site while managing procurement activities to ensure compliance with company policies.Key Duties & Responsibilities:

• Generate and manage purchase requisitions for multiple departments, maintaining accurate purchase order records within Coupa.
• Ensure timely processing of payment requests and reconcile purchase orders for payment.
• Identify and engage ad hoc suppliers, obtaining quotes as necessary.
• Assist with travel and accommodation bookings in accordance with company travel policies, while managing hospitality arrangements.
• Coordinate visitor and candidate arrivals, ensuring adherence to visitor protocols and directing them to the appropriate contact person.
• Conduct inductions for visitors and contractors and oversee the completion of work reports.
• Operate the switchboard, managing incoming calls, emails, and postal correspondence efficiently.
• Provide administrative support for HR functions, including recruitment-related tasks.
• Set up new employees on the timekeeping system, issue and manage access badges, and maintain security records.
• Oversee locker allocations for new hires and departing staff, ensuring accurate record-keeping.
• Assist with administrative tasks related to EHS and facilities management.
• Maintain accurate records to uphold company standards for internal and external audits.

Required Qualifications & Experience:

• At least five years of experience in a similar administrative role and/or a relevant business administration qualification.
• Previous experience using ERP systems is highly advantageous.
• Strong background in procurement and purchasing processes is preferred.

For further information contact Kathryn@hartleypeople.com or call 051878813. Hartley
People Recruitment work to the highest ethical standards within our industry and we value
the trust that you place in us when you send your CV. We can provide a full consultation in
confidence, and we guarantee that your CV will not be sent to any of our clients without
your prior consent.

Expected salary

Location

Waterford

Job date

Thu, 13 Mar 2025 08:09:41 GMT

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