Supplies Officer Grade C – 3 positions available

Job title:

Supplies Officer Grade C – 3 positions available

Company

Tallaght Hospital

Job description

Job DetailsJob Title: Supplies Officer Grade C x 3 positions
Reference No: 12.011 (2024)
Department / Directorate: Finance Directorate
Reports to: Supply Chain Manager or deputy.Tallaght University Hospital (TUH) is one of Ireland’s largest acute teaching hospitals, adult, psychiatric and age-related healthcare on one site. The Hospital has 450 adult beds with over 4,000 people on staff and more than 60 different nationalities represented. The Hospital is a provider of local, regional and national specialties. It is a designated trauma unit incorporating the National Pelvic and Acetabular Unit, a regional Urology Centre and the second largest provider of renal dialysis services in the country.One of the two main academic teaching hospitals of Trinity College Dublin – TUH specialise in the training and professional development of staff in areas such as Medicine, Nursing, Health and Social Care Professionals. TUH is part of the Dublin Midlands Hospital Group which serves a population of over 1.2 million across seven counties.The Hospital is an exciting and dynamic place to work, in the midst of implementing a new hospital strategy, the team have already delivered on the opening of a new Renal Dialysis unit, Reeves Day Surgery Centre, a step down facility in the community, a new ICU and the development of a supraregional Endometriosis Service. It is an exciting time to join the TUH team and one of Ireland’s main teaching hospitals with so many plans to enhance patient care. The Hospital believes in investing in their team and offers excellent education and research opportunities.TUH Vision and Values
The vision of the Hospital is “People Caring for People to Live Better Lives” through excellent health outcomes supported by evidenced based practice, positive patient and staff experience in an empowering and caring environment. A culture of innovation and quality improvement in everything we do.Our TUH CARE values – for patients, their families, our community and staff are:

• Collaborate – together and with our academic and care partners
• Achieve – our goals, positive outcomes and wellbeing
• Respect – for patients, each other and our environment
• Equity – for patients and staff

At TUH we view our staff as our most valuable asset and every member of the Team is valued equally. We recognise that a skilled, satisfied and motivated workforce is a prerequisite to high quality care.A full overview of TUH is available on www.tuh.ie/about usPurpose of the Role:
The Supply Chain officer grade C will be part of the Supply Chain team within the organisation and will be responsible for the smooth running of the of Inventory duties as assigned daily. The Supply Chain officer will be report to Supply Chain supervisors as directed by Supply Chain manager and Deputy Manager, will also deputies for a higher grade officer as required.Overview of Role:Key Duties and Responsibilities

• Maintain throughout the Hospital awareness of the primacy of the patient in relation to all Hospital activities.
• Demonstrate behavior consistent with the Values of the Hospital
• Operate any systems of internal check necessary to safeguard the assets of the Hospital and assure the reliability of records.
• Participate in the operation and development of the Hospital’s Computerised Supply Chain Systems.
• Ensure that operational processes are implemented to the standards of best practice in order to optimism use of resources and to ensure compliance with statutory requirements.
• Co-operate and work with other sections and staff in the Supply Chain Management Department to ensure that the development and performance reaches the highest standard possible.
• Strive for excellence in customer service.
• Co-operate with other departments and relevant committees by providing information relating to Supply chain management procedures that will assist in the achievement of value for money throughout the Hospital.

Specific Accountability

• Co-ordinate and maintain all procedures and records relating to the day to day operation of the Hospital’s Supply chain management function.
• Operate any systems of internal check necessary to safeguard the assets of the Hospital and assure the reliability of records.
• Be responsible for ensuring that all inventory supply chain management transactions are accounted for and that accurate records are maintained.
• To manage stock and non-stocked products throughout the organisation and all process and systems relating to requisitioning, issuing, receipt of goods, filing administration duties.
• All processes and systems relating to the supply chain and for such issues with use of all technology made available.
• Ensure that stores premises, services and inventory are maintained in proper condition and take all appropriate measures and precautions to prevent deterioration, misuse, misappropriation or loss of goods.
• Liaise with, or carry out duties as directed within all sections of the Supply Chain Management Department to ensure goods or services are available to meet customer requirements.
• To assist with the organisation & Management of the administration office, customer services & phone lines.
• To analysis, review and forecast all aspects of Supply chain management within the organisation.
• Lead, co-ordinate and direct the work of staff under your supervision.
• Deputies for a higher grade officer as required.
• Carry out all clerical and administrative duties appropriate to the position.
• Carry out any other relevant duties as may be assigned from time to time.
• Report to and be accountable to the Supply Chain Manager and/or other such officer as may be directed.
• To operate, control and manage Kan Ban systems, consignment systems. Patient level costing systems, SAP material management system and managed services orders from suppliers.
• To comply with organisations Time & Attendance systems.

Qualifications & Experience requiredMust have:

• Have achieved a good standard of general education to Leaving Certificate.
• Knowledge of scanning products through barcoding and Kan ban systems.
• Excellent Knowledge of Microsoft excel and word with excellent keyboard skills.
• Have worked in a large Supply Chain environment for 1 years or more.
• Key knowledge of warehouse operations picking, packing, delivering, reordering.
• Fluent command and understanding of the English language to include spoken and written word.

Desirable:

• Further education Diploma or certificate in the supply chain field.
• Certificate in Microsoft office.

Reward & Recognition

• Remuneration is in accordance with the Department of Health Consolidated Salary Scales – 1st October 2024 – €41,317- €53,304 incl. 2 LSI’s.
• There are 3 positions available within Supply Chain:

• 2 x fulltime, permanent and pensionable
• 1 fulltime, temporary and pensionable on a specified purpose contract.
• A panel may be formed from which future positions could be filled.
• The annual leave entitlement is 27 working days per year. The leave year runs from 1st April to the 31st of March each year.
• Normal working hours are 35 worked over 5 days. Your contracted hours of work are liable to change between the hours of 8 am to 8 pm over 7 days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement.

Application process
Applications can be submitted ‘on-line’ at www.tuh.ie/careers by completing the application form and attaching your CV. Candidates should be aware that, when applying for a post through the ‘On-Line’ Application System (Candidate Manager) they will receive an automated replying acknowledging receipt of their application. Should you for any reason, not receive this automated acknowledgement, you should notify the Human Resources Department, before the closing date, otherwise your application will not be considered.All candidates should note that, in order to maintain a timely process, the closing date and time for receipt of applications will be strictly adhered to.Informal Enquiries to: Mr. Patrick Lowry, Supply Chain Manager – Supply Chain Telephone (01) 4143465 or email patrick.lowry@tuh.ieClosing Date: Before close of business on 1st January 2025TUH Core Competencies: Core Area Competency Level
Managing the service Quality & Safety of Service 2
Managing the service Delivery of Results 1
Managing Change Problem Solving & Decision Making 2
Managing Change Communications & Influencing 1
Managing Yourself Team player 1
Managing Yourself Planning and Organising 1
Managing People People Management 1
Managing People Leadership 1Please go to www.tuh.ie/careers for details of the core competencies

Expected salary

€41317 – 53304 per year

Location

Tallaght, Co Dublin

Job date

Fri, 20 Dec 2024 06:35:01 GMT

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