Administrator Support Analyst

Job title:

Administrator Support Analyst

Company

Morgan McKinley

Job description

Administrator Support Analyst

Your Role:

As an Administration Support Analyst within Digital Enablement, you will play a key role in

supporting the Team Lead, and other colleagues, in the management and oversight of the day-to-day support functions required to run the unit.

Your responsibilities will include monitoring of the unit’s budget, contract requirements and

commercial agreements, arranging purchase orders and invoice payments, dealing with 3 rd. parties, and managing the team mailbox, including assigning queries to the relevant team member as well as dealing with queries yourself.

Your Team:

You will work within the Central Administration Team as a member of the Digital Enablement business unit.

This unit is responsible for the delivery of Digital Services for the Bank and teams currently include Business Design & UAT, Digital Capability, Digital Delivery, Release & Production Support teams.

Your Responsibilities:

• Under the guidance of your line manager, you will track Digital Enablement spends by raising purchase orders and managing the payments of invoices.
• You will liaise with Procurement and other stakeholders as required.
• You will maintain detailed and accurate organisational charts, liaising with stakeholders to ensure all updates are recorded in a timely manner.
• Working with the team, and Procurement, you will support the contract and commercial/ 3 rd. party agreements process.
• You will positively contribute to the Digital Enablement agenda with a particular focus on improving the understanding of operational and third-party risks and monitoring the implementation and operations of appropriate controls.
• You will maintain comprehensive documentation in accordance with our standards.
• Assisting the team, you will produce MI and report on any areas of concern.
• Monitor the team mailbox including assigning queries to the relevant team member as well as dealing with queries yourself.
• You will support other ad-hoc or regular administrative and logistics activities.
• The role and associated responsibilities may change at a future date, in response to IT demand constraints.

Requirements:

• Ability to organise and prioritise workloads appropriately, with strong attention to detail, and show determination and flexibility to deliver to challenging deadlines.
• Good analytical, problem-solving, organisational, and interpersonal skills.
• Strong administrative skills with a key focus on outstanding attention to detail.
• Ability to demonstrate discretion and confidentiality.
• Experience in building and managing relationships at all levels of an organisation with capacity and confidence to manage the expectations of senior management.
• Is adaptable and can problem solve, with strong teamwork, collaboration, trust, and respect ethos.
• Working knowledge of Microsoft Office specifically Excel, Outlook, Word
• Analytical skills – capable of evaluating information and providing clear interpretation to team members and management, particularly in cost management/budgets.
• Strong numeracy skills, ideally, but not necessarily, with some accounting background.
• Knowledge of Bank’s procurement processes and use of iOS, while not essential, would be of a distinct advantage.
• Knowledge, whilst not necessarily critical of contracts and experience of contract activities would be of a distinct advantage.
• Ability to provide regular reporting on key areas, tailoring reports for intended audiences.
• Ability to work on own initiative without undue supervision being required

What is in it for you?

• A competitive salary
• Generous leave entitlement e.g., Holiday, Maternity, Paternity, Parental and Life Leave
• Training and Development – Support your continued education and completion of your professional exams as well as on the job training.
• Career Progression – We offer our employees career paths with stability, long-term growth, and a challenging and dynamic work environment.
• Supportive team network
• Company initiatives/supports.

• Employee Resource Groups
• Employee Assistance Programme
• Bike to work.
• Holiday Fund
• Travel Pass
• Staff Banking

Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.

BY APPLYING FOR THIS ROLE YOU ARE AGREEING TO OUR WHICH TOGETHER WITH OUR GOVERN YOUR USE OF MORGAN MCKINLEY SERVICES.

Expected salary

€40000 – 50000 per year

Location

Dublin

Job date

Thu, 15 Feb 2024 05:23:49 GMT

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